Barnes & Thornburg

Barnes & Thornburg

Legal Administrative Assistant

Boston · Staff+

Sponsorship not specifiedDetected 11 days ago
AccountingExcelCustomer SupportCommunicationPublic SpeakingMicrosoft Office

About the role

  • Reasonable accommodation requests may be accommodated, absent undue firm hardship.
  • Working Conditions: - Normal office environment with little exposure to noise, dust, temperature, and the like.
  • Equal Employment and Opportunity Statement: Barnes & Thornburg is committed to equal employment opportunity in both principle and as a matter of policy.

Responsibilities

  • Creates, edits, formats, and proofreads documents, spreadsheets, and presentations with the highest level of accuracy and attention to detail.
  • Prepares legal documents from written and oral drafts and dictation, including creating shell pleadings and discovery in a properly formatted document.
  • Creates Table of Contents
  • Creates case files electronically and manages appropriately allowing attorneys to locate or pull items from those files efficiently. Circulates file-stamped copies of filings.
  • Pull documents and coordinate preparation of binders for items such as depositions, hearings and trial.
  • Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room
  • Communicates with clients by telephone or email as needed. Maintains accurate client contact information and reporting instructions.
  • Creates Table of Contents; Table of Authorities; and other formatting items such as, headers, footers, signature blocks, etc.
  • Establishes and maintains attorney calendar and case deadline reminder systems with properly coordinating essential tasks that go along with calendared events (i.e., reserve conference room; making deposition arrangements).
  • Collaborates with administrative support staff (office services, word processing, accounting, IT, etc.) as necessary or appropriate to complete tasks.

Requirements

  • Experience in Litigation
  • Ability to learn multiple jurisdiction court e-filing requirements.
  • Ability to organize and prioritize tasks, as well as complete them within established time constraints.
  • High level of interpersonal skills required to handle sensitive and confidential situations.
  • Must have exceptional technical skills and an advanced-level working knowledge of the MS Office Suite.
  • Proven proficiency using legal terminology and experience working in various practice area.
  • The ability to quickly learn and integrate new technical skills and knowledge
  • Ability to effectively gather and summarize information to complete tasks.
  • Ability to adapt to differing and individual styles and administrative tasks applicable to a variety of practice areas.
  • Ability to provide outstanding customer service to internal and external clients/contacts.
  • Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform basic arithmetic calculations when verifying calculations on forms and documents
  • maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
  • Approximately three to five years on the job general litigation experience necessary in order to produce accurate litigation documents and correspondence with minimal supervision.
  • Familiar with State Court and Federal Court filing guidelines, judges' preferences and fees. Ability to learn multiple jurisdiction court e-filing requirements.
  • Ability to organize and prioritize tasks, as well as complete them within established time constraints. Consult with attorneys when priorities conflict.
  • Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff to provide information with ordinary courtesy and tact. High level of interpersonal skills required to handle sensitive and confidential situations.
  • Work occasionally requires a high level of effort while producing a high volume of information and performing other essential duties.
  • Excellent verbal and written communication skills. Proven proficiency using legal terminology and experience working in various practice area.
  • seeks out avenues to enhance technical skills.
  • Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven and detail-oriented work environment utilizing excellent judgment, initiative, decision-making skills and the ability to work independently.

Compensation

  • This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment.

Benefits

  • Files pleadings with U.S. District Court (Massachusetts and nationally), and Massachusetts State Courts (all districts) and is adept at learning local rules for said courts.
  • Knowledge of e-filing process and is adept at learning local rules for courts in multiple jurisdictions.
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This listing is sourced directly from Barnes & Thornburg's careers page and normalized into a canonical job model.