MCS Automation

Paralegal / Legal Assistant

Edina, MN

Sponsorship not specified$85k-$100kDetected 22 hours ago

ExcelProcurementERPResearchLeadershipCommunicationMentoringOrganizational Skills

About the role

As a Paralegal / Legal Assistant, you'll be the operational backbone of our Legal & Regulatory team - owning the day-to-day flow of entity filings, leases, contracts, licensing files, and regulatory submissions on behalf of our clients.
We're looking for someone who wants to help set the professional standard for the cannabis industry by being the person clients, attorneys, and regulators can rely on.

Responsibilities

Prepare and submit documents to state and local regulators on behalf of clients - licensing applications, renewals, ownership disclosures, change-of-information filings, audit responses, and ad hoc agency requests. Track every submission to completion.
Manage client lease files end-to-end: organize executed agreements, track key dates (commencement, options, renewals, terminations), coordinate landlord consents and estoppels, and surface obligations before they become problems.
Own the contract lifecycle management (CLM) workflow: intake, naming conventions, executed copies, renewal calendars, and surviving obligations across the client portfolio.
Track state and local cannabis licensing files: build and maintain renewal calendars, prepare disclosure packets, assemble exhibits, and coordinate signatures across multiple business units and jurisdictions.
Support litigation, subpoena response, and litigation hold administration - coordinating with outside counsel rather than running the matter yourself.
Maintain strict confidentiality, attorney-client privilege, and document retention standards.
Prepare and submit documents to state and local regulators on behalf of clients - licensing applications, renewals, ownership disclosures, change-of-information filings, audit responses, and ad hoc agency requests.
Our team partners with leading operators across cultivation, manufacturing, distribution, and retail to deliver world-class expertise in legal, finance, analytics, marketing, HR, and technology.
When you join our team, you'll work alongside some of the most experienced leaders in the industry - professionals who share their knowledge freely and lead by example.
This is an opportunity to grow with a company that rewards performance, values innovation, and is building the legal and compliance backbone of a maturing industry - helping redefine what legal cannabis can be.

Requirements

You know the "client" is the business - not a billable matter - and you've learned to balance legal rigor with commercial pragmatism.
Bachelor's Degree and/or paralegal certificate (or equivalent experience)
Comfort working directly with business stakeholders (operations, HR, finance, procurement) and translating legal requirements into business-friendly guidance
Proficiency in G-Suite, Microsoft Excel, Adobe Acrobat, and project tracking systems like Monday.com and Asana
Demonstrated experience preparing and submitting documents to state regulators or government agencies (licensing filings, renewals, disclosures, compliance reports, or similar)
Hands-on experience maintaining entity filings, leases, and contracts across multiple entities or business units
Excellent written and verbal communication skills - comfortable corresponding directly with regulators, clients, landlords, and outside counsel
Experience operating without the structured support of a law firm environment - you've owned CLM intake, managed entity records, or run renewal calendars on your own
Detail-oriented, highly organized, and comfortable working under pressure across competing client priorities and regulator deadlines
Professional discretion and commitment to confidentiality
Must be willing to work 100% on-site in our Edina Headquarters
Successfully pass a pre-employment criminal background check
Benefits and Compensation

Nice to have

2+ years of legal assistant or paralegal experience in-house at a corporate legal department (highly preferred over law firm experience)
experience at a regulatory agency or in a regulated business operations role also considered

Compensation

Maintain entity filings for clients across multiple states: formation documents, annual reports, registered agent records, officer/director updates, good-standing certificates, and foreign qualifications.
Pay range between $85k - $100k annually

Benefits

Health, Dental and Vision insurance
Earned Sick & Safe Time (ESST) and Personal Time Off (PTO)

Company info

At Minnesota Cannabis Services, we're not just building businesses - we're building the people who make them great.
We're looking for professionals who take pride in their work, move with purpose, and thrive in fast-changing environments.

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