Fengate Asset Management
Front Desk Coordinator
Toronto, Ontario, Canada
Sponsorship not specified$65k-$80kDetected 85 days ago
ExcelLogisticsCustomer SupportCommunicationCollaborationOrganizational SkillsMicrosoft Office
About the role
- This role is far more than traditional reception-it is a trusted, front‑line position supporting daily office operations, business continuity, security awareness, and employee experience.
- The successful candidate will demonstrate professionalism, strong judgment, discretion, and ownership, operating confidently in a dynamic, fast‑paced environment.
- They will possess a best in-class customer service attitude and exhibit a high sense of ownership in their work.
Responsibilities
- Manage incoming calls and inquiries, directing them appropriately and responding with sound judgment and discretion.
- Maintain a presentable, organized reception and common areas reflective of Fengate's brand and culture.
- Liaise with Property Management and third‑party vendors to coordinate repairs, maintenance, cleaning, and building services.
- Support office reconfigurations, renovations, furniture moves, IT installations, and offsite storage coordination, including inventory tracking and clean‑up initiatives, by coordinating access, logistics, and on‑site execution.
- Maintain awareness of office security protocols and support business continuity and emergency response procedures, escalating issues promptly and appropriately.
- Maintain and update front desk procedures, Standard Operating Procedures (SOPs), vendor lists, and operational documentation; identify and implement opportunities to improve efficiency, consistency, and employee experience.
- Support HR and IT with onboarding and offboarding processes to ensure a seamless employee experience.
- Support the planning and execution of in‑office events and firm initiatives.
- Act as a key in‑office support partner to business units, executives, and executive assistants.
- Exceptional organizational skills with the ability to manage competing priorities.
Requirements
- 1-3 years of experience in front desk, office coordination, or administrative support within a professional environment.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
Compensation
- The expected base pay range for this position is: $65,000.00 - $80,000.00
Benefits
- Support coverage planning and continuity, including coordination of backup coverage when required.
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This listing is sourced directly from Fengate Asset Management's careers page and normalized into a canonical job model.