Sustainable Talent

Sustainable Talent

Office Administrator – Launch Program, Travel, & Timekeeping Support

Louisville, KY

Sponsorship not specifiedDetected 86 days ago
ExcelSupply ChainHRLeadershipCommunicationCollaborationProblem SolvingTime ManagementPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft Office

About the role

  • This position will work closely with Human Resources and the Plant Manager for all business needs.
  • The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced manufacturing environment.

Responsibilities

  • Launch Program Support:
  • Provide administrative support to Department Leads and team members to support program launch, including scheduling meetings, preparing documentation, and generating meeting minutes.
  • With guidance from HR Communications, support communication efforts between engineering, production, supply chain, and leadership teams.
  • Support continuous improvement initiatives by tracking action items and documenting process changes.
  • Support general office operations by maintaining a visitor's schedule and office supply inventory.
  • Support planning and coordination of Events and Major Visits
  • Maintain organized records in compliance with company and industry standards.

Requirements

  • 3+ years of administrative experience, preferably in a manufacturing or industrial environment.
  • Experience supporting program launches or project coordination is highly desirable.
  • Proficiency with Concur for travel and expense management (Required)
  • Ability to work independently and prioritize in a deadline-driven environment.
  • Strong skills in Microsoft Office (Excel, PowerPoint, Outlook, Word).
  • Excellent organizational, communication, and multitasking abilities.
  • Key Competencies:

Nice to have

  • Associate's or Bachelor's degree in Business Administration or related field preferred.
  • Experience with timekeeping or payroll systems (e.g., Kronos, UKG, ADP) preferred.

Skills

  • Attention to detail and accuracy
  • Strong organizational and time management skills
  • Effective communication and collaboration
  • Problem-solving and adaptability
  • Confidentiality and professionalism

Company info

  • At Sustainable Talent, we are passionate about creating inclusive, high-performing teams that align with our clients' goals and values.
  • We support innovation-focused companies by delivering top-tier talent solutions while maintaining a people-first approach.
  • Position Summary:
  • We are seeking a highly organized and proactive Office Administrator - Launch Program, Travel, & Timekeeping Support who plays a critical role in supporting our business units through Program Launch.
  • The Office Administrator Duties will include but are not limited to - business travel readiness for our workforce, ensuring accurate hourly timekeeping processes are being followed, site coordination for visitors and events, and overall executive management support.
  • Assist with maintaining launch-related records, reports, and status updates.
  • Assist with onboarding activities related to recruiting events and new hire orientation (e.g., training schedules, materials preparation).
  • Prepare presentations, dashboards, and reports for program reviews.
  • Office Administration:
  • Serve as a point of contact for internal and external stakeholders.
  • Assist leadership with calendar management, correspondence, and administrative tasks.
  • Business Travel & Expense Management (Concur):
  • Support employee workforce with setting up Travel Profiles, company Credit Card Applications, and Travel Booking.
  • Ensure travel bookings align with company policies and budget guidelines.
  • Provide support and training employees on travel booking and expense submission processes.
  • Support employee workforce with Expense reporting and troubleshooting.
  • Resolve travel-related issues and liaise with vendors as needed.
  • Hourly Timekeeping & Payroll Support:
  • Monitor hourly employee timekeeping systems to ensure accurate recording of hours worked before payroll is ran.
  • Partner with supervisors to correct discrepancies and ensure timely approvals.
  • Support payroll processing cycles by preparing and submitting timekeeping data in accordance with deadlines (if/when necessary).

Equal opportunity

  • Onsite-Office setting within a manufacturing facility
  • Interaction with cross-functional teams including production, engineering, HR, and leadership
  • Standard M-F, 8AM-5PM Work schedule (Flexible)
  • Sustainable Talent is a M/F+, disabled, and veteran equal employment opportunity and affirmative action employer.
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This listing is sourced directly from Sustainable Talent's careers page and normalized into a canonical job model.