J.S. Held LLC

Administrative & Operations Manager

Solana Beach, CA, United States

Sponsorship not specified$80k-$110kDetected 12 days ago

JavaScriptData VisualizationBusiness DevelopmentAccountingLogisticsERPLeadershipCommunicationOrganizational SkillsMicrosoft Office

About the role

Are you looking to join an organization that is growing and dynamic?
What about a high-energy, collaborative environment that rewards hard work?
J.S. Held is a global consulting firm that combines technical, scientific, financial, and strategic expertise to advise clients seeking to realize value and mitigate risk.

This person will lead management meeting preparation, and serve as a resource to the four-member executive team, holding this team accountable for follow-up.
Approximately 15% of the role involves personal administrative support for the executive team.
Executive & Administrative Support
Manage complex calendars, schedule internal and external meetings, and coordinate across multiple priorities
Handle personal administrative matters for senior executives including coordination of correspondence, scheduling, and document management
Manage client gifting program and relationship outreach tracker to ensure timely and thoughtful touchpoints throughout the year
Manage vendor relationships, office supplies, and facilities needs
Support onboarding of new team members and ensure they are set up for success from day one
Support broader business development efforts of the executive team on an as-needed basis

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job.

3-6 years of experience in an administrative, operations, or executive support role
professional services environment (consulting, financial services, law, or accounting) strongly preferred
Proficiency in Microsoft Office suite
experience with Microsoft Dynamics 365, Power BI, or comparable ERP/reporting software a strong plus
Bachelor's degree required
business, finance, communications, or related field preferred

Plan and coordinate 2-3 client-facing events per year including dinners, cocktail receptions, and conference logistics

Additional responsibilities include executive and administrative support, cross-trained backup coverage for our proposals/marketing and billing/operations specialists, and client experience coordination.

We are seeking a highly organized, personable, and detail-oriented Operations & Administrative Manager to serve as the operational and administrative backbone of our Solana Beach office.
We are consultants who bill by the hour - excellent at client work and less naturally inclined toward administration.

This listing is sourced directly from J.S. Held LLC's careers page and normalized into a canonical job model.