Social Influence LLC

Social Influence LLC

RFP & Agreement Coordinator- Direct Mail & Digital Print

Louisville, KY

Sponsorship not specified$60k-$80kDetected 245 days ago
Project ManagementBusiness DevelopmentExcelProcurementERPCommunicationCollaborationProblem SolvingOrganizational SkillsMicrosoft Office

About the role

  • This position will also contribute to purchasing functions and serve as a backup to the estimating team.
  • SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities.

Responsibilities

  • Lead and coordinate responses to Requests for Proposals (RFPs), ensuring full compliance with client specifications.
  • Collaborate with sales, operations, finance, and subject matter experts across departments to gather content and technical input for comprehensive proposal responses.
  • Design, edit, and format proposal documents according to established client or internal guidelines and standards.
  • Track submitted proposals and maintain detailed records for future reference and performance evaluation. Contracts & Agreements
  • Support procurement functions by soliciting vendor quotes and comparing pricing and capabilities to ensure quality products and services.

Requirements

  • Minimum 3 years of relevant experience in proposal coordination, estimating, procurement, or related operational roles, preferably within the print and mail industry.
  • ability to work effectively across departments.
  • Ability to learn and apply company systems, procedures, and client expectations quickly.
  • LANGUAGE SKILLS: Proficiency in the English language is required.
  • The employee must have the ability to read, analyze, and interpret business documents, technical procedures, and contracts.
  • EDUCATION and/or EXPERIENCE High school diploma or GED REQUIRED:
  • Proficient in Microsoft Office Suite (especially Word & Excel) and Adobe Acrobat.
  • Excellent organizational skills with the ability to manage multiple priorities under tight deadlines.
  • Strong written and verbal communication skills
  • Detail-oriented and self-motivated, with a focus on accuracy, consistency, and follow-through.
  • Strong initiative and problem-solving skills.
  • Ability to learn and apply company systems, procedures, and client expectations quickly. PREFERRED:
  • Strong knowledge of print and mail industry practices and USPS mailing requirements. LANGUAGE SKILLS: Proficiency in the English language is required. The employee must have the ability to read, analyze, and interpret business documents, technical procedures, and contracts. They must also be able to write clear and professional reports, proposals, and business correspondence. Effective verbal communication skills are essential for collaborating with internal teams, vendors, and clients. The ability to present information and respond to questions clearly and concisely is critical. MATHEMATICAL SKILLS: The position requires the ability to perform basic mathematical calculations, including addition, subtraction, multiplication, and division, to ensure accuracy in pricing, cost estimation, and budgeting. The employee must be comfortable analyzing data, interpreting financial reports, and working with formulas in spreadsheets to develop cost estimates, compare pricing models, and ensure proposals meet financial requirements. PHYSICAL DEMANDS While performing the duties of this position, the employee is regularly required to sit, use hands to handle objects, type, and operate a computer. The employee must occasionally stand, walk, bend, and reach with hands and arms. The employee may occasionally lift and/or move items up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENT This position operates in a fast-paced, deadline-driven office environment, where occasional extended hours may be required to meet proposal submission deadlines. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing systems. Periodic collaboration with cross-functional teams may occur in person or via virtual meetings. The noise level is generally quiet, and the setting is climate controlled.

Nice to have

  • Strong understanding of RFP coordination, proposal development, and contract structure.
  • Familiarity with contract law fundamentals (preferred, not required).
  • 4-6 years of experience in print/mail production, estimating, contracts, project management or purchasing.
  • Experience with estimating systems or ERP tools in a print/mail environment.
  • Strong knowledge of print and mail industry practices and USPS mailing requirements.

Skills

  • Proficiency in the English language is required.
  • They must also be able to write clear and professional reports, proposals, and business correspondence.
  • Effective verbal communication skills are essential for collaborating with internal teams, vendors, and clients.
  • The ability to present information and respond to questions clearly and concisely is critical.
  • The employee must occasionally stand, walk, bend, and reach with hands and arms.
  • The employee may occasionally lift and/or move items up to 20 pounds.
  • Periodic collaboration with cross-functional teams may occur in person or via virtual meetings.
  • The noise level is generally quiet, and the setting is climate controlled.

Compensation

  • Conduct annual contract and pricing agreement reviews, working closely with estimating, operations, and client services to recommend updates, renegotiations, or pricing adjustments.
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