chci

Strategic Events Coordinator

Washington, District of Columbia

Sponsorship not specifiedDetected 8 days ago

CanvaBrand StrategySalesforceCRMExcelLogisticsCustomer SupportLeadershipCommunicationAdaptabilityOrganizational SkillsMicrosoft Office

About the role

The ideal candidate is detail-oriented, adaptable, customer service-driven, and thrives in a fast-paced environment while managing multiple priorities and deadlines.
Coordinate event logistics including venues, vendors, catering, audiovisual, travel, registration, signage, shipping, staffing, and on-site operations
Process invoices, reimbursements, expense reconciliations, and assist with budget tracking and reporting for assigned events and projects.

Support the end-to-end planning and execution of CHCI events, including conferences, galas, receptions, briefings, board meetings, programmatic events, and alumni engagements
Manage event materials, supplies, inventory, registration platforms, event websites, and attendee communications to support a seamless event experience
Develop and maintain event timelines, production schedules, dashboards, briefing materials, and other logistical documents
Compile registration and post-event data, surveys, and analytics to support reporting, evaluation, and continuous improvement efforts
Administrative & Operational Support
Maintain event calendars, planning documents, attendee lists, tracking systems, and operational resources to support team and event management.
Support internal coordination through meeting scheduling, note-taking, shared inbox management, and timely responses to event-related inquiries
Collaborate with internal departments, sponsors, vendors, speakers, and external partners to support successful event execution and stakeholder engagement
Partner with communications and marketing teams on event branding, signage, promotional materials, and digital content needs
The Congressional Hispanic Caucus Institute (CHCI) is a 501(c)(3) non-profit, non-partisan organization founded in 1978, dedicated to developing the next generation of Latino leaders in the United States.

1-3 years of professional experience, preferably in event planning, hospitality, nonprofit events, conference management, or related fields.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams, as well as Google Workspace
Ability to work occasional evenings, weekends, and travel as required by event schedules.
Ability to lift and transport event materials up to 20 pounds occasionally

Experience supporting nonprofit, association, corporate, or fundraising events
Familiarity with event platforms such as Cvent, Passkey, Canva, or related registration/event technology tools, as well as CRM such as Salesforce
Bilingual in English and Spanish

Support event data tracking, reporting, and sponsor benefit fulfillment to ensure successful partnership engagement and event execution

This listing is sourced directly from chci's careers page and normalized into a canonical job model.