AbbVie
Senior Administrative Assistant
Irvine, CA, United States · Senior · Full-time
Sponsorship not specifiedDetected 11 hours ago
ForecastingExcelLogisticsResearchLeadershipCommunicationCollaborationPublic SpeakingMicrosoft Office
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odds of building a lasting career here
38Risky
Cap-exempt (no lottery)0
Sponsors this role85
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
Thin sponsorship signal and lottery-bound. A low-probability bet with your clock running. Prioritize cap-exempt roles and proven entry-level sponsors first.
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Personalize to your clock →Employer immigration record
from this employer's Department of Labor filings
Green-card filing pattern in this occupation
Context, not a finding about this posting: of this employer's 38 green-card filings in this occupation, 97% were for a worker who already held the job.
Green-card follow-through: 59%
Of 22 labor certifications old enough to have been used, 9 expired without the employer filing the next step. Median time from filing to decision: 480 days.97% of their filings were for a worker who already held the job.Only certifications past the 180-day window are counted — recent ones cannot have expired yet.
DOL often reclassifies their job titles
The Department of Labor assigned a different occupation than this employer requested on 44% of its 55 wage determinations — against a 18% norm. The occupation sets the prevailing wage floor.Reclassification is routine and can reflect genuinely hybrid roles; it is not by itself evidence of underpayment.
Files H-1B transfers
7 transfer filings in the last year, covering 7 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.
Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.
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About the role
- The Senior Administrative Assistant, Biological Research is a full-time onsite role that provides administrative support to the VP of Biological Research and may support other senior leaders on a limited basis within Allergan Aesthetics Biological Research.
- The role helps coordinate departmental events, manages complex calendars and meeting logistics, supports travel and expense reporting, maintains administrative records and office resources, and handles confidential information with sound judgment.
- The incumbent works with minimal supervision, partners effectively across the organization, and supports special projects that improve operational effectiveness within Biological Research.
Responsibilities
- Proactively maintains calendar and manages schedules, appointments, determining priorities; resolve scheduling conflicts as needed, and ensures efficient management and/or organization of meetings in collaboration with senior leadership administrators as needed.
- Schedule and organize meetings, reserve meeting spaces, coordinate audio/visual setup with IT, publish agendas, arrange meals when needed, and support site visits, tours, department activities, and offsite events.
- Maintain department files in an organized manner and ensure confidential handling of sensitive information.
- Support travel planning for the VP of Biological Research and senior leaders on a limited basis, including schedules, flights, hotels, seminar registrations, ground transportation, and itinerary packets.
- Order and maintain office supplies, coordinate office equipment maintenance and help ensure general upkeep of common areas and facilities requests.
- Manage organizational charts and contact lists as needed.
- Partner with other administrative staff in a professional, team-oriented manner to coordinate workload and provide back-up administrative support for other leaders when needed.
- Support planning and execution of Biological Research departmental activities, leadership meetings, employee engagement events, workshops, and other special projects.
- Ability to work independently, set priorities, manage multiple tasks, and deliver with a high level of efficiency and minimal supervision.
Requirements
- 10-12+ years of increasingly responsible administrative and secretarial experience
- Advanced knowledge of word processing, presentation, spreadsheet, calendaring, and online database tools, including Microsoft Outlook, PowerPoint, Excel, and Word.
- Experience with multi-layered travel coordination that incorporates financial forecasting, expense reporting and budget tracking.
- Excellent composition, grammar, business language, communication, and interpersonal skills, with the ability to work effectively with all levels of management and internal and external stakeholders.
Benefits
- We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
- Manage expense reporting, including preparation, tracking, reconciliation, reimbursement follow-up, and maintenance of receipts and supporting documentation.
- Proactive, professional, creative, flexible, well organized, resourceful, and detail oriented, with excellent judgment in handling confidential, legal, or sensitive information.
Company info
- We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio.
- The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position.
Equal opportunity
- Employer/Veterans/Disabled.
- US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
- US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
- https://www.abbvie.com/join-us/reasonable-accommodations.html
This listing is sourced directly from AbbVie's careers page and normalized into a canonical job model.