Pima County

Pima County

Administrative Specialist I - Office of Emergency Management

Tucson, AZ · Contract

Sponsorship not specified$22k-$29kDetected 19 days ago
AccountingExcelProcurementERPHRHRISCustomer SupportMicrosoft Office

About the role

  • The first review of applications will be on 07/10/2026.
  • The ideal candidate is organized, detail-oriented, technologically proficient, and able to work independently with minimal supervision while maintaining professionalism and confidentiality.
  • Because the Office of Emergency Management responds to disasters and emergencies, this position may require evening, weekend, holiday, and extended-hour work during Emergency Operations Center (EOC) activations.

Responsibilities

  • Pima County Office of Emergency Management has an opening for an Administrative Specialist I to provide administrative and clerical support to ensure the efficient daily operation of the department.
  • This position serves as the first point of contact for visitors and callers and performs a variety of office support functions to assist staff with daily operations.
  • In this role, you will support department program managers with administrative tasks including project coordination, documentation, scheduling, and other operational needs.
  • The selected candidate will participate in training on the four phases of emergency management-mitigation, preparedness, response, and recovery-to support internal staff, external partners, and the public during routine operations and emergency events.
  • During activations, the Administrative Specialist I provides administrative and logistical support and adapts to evolving operational needs.
  • Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions;
  • Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues;
  • Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers;
  • Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;
  • Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval;

Requirements

  • Valid driver license is required at time of application.
  • Valid AZ driver license is required at time of appointment.
  • Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.

Nice to have

  • (Be specific in describing your experience in your application.
  • Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
  • Experience providing customer service and engaging with diverse internal and external stakeholders through verbal and written communication.
  • Experience with/knowledge of emergency management principles.
  • Minimum six (6) months of experience using Workday or a comparable enterprise resource planning (ERP) system
  • Selection Procedure:
  • Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications.
  • Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications.

Skills

  • Coordinates, schedules and organizes unit, program, or departmental calendars and meetings;
  • Compiles and summarizes statistical and operational data, and prepares periodic and special reports;

Compensation

  • $21.76 - $29.36 Per Hour
  • Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
  • Pay Range is the entire compensation range for the position.
  • Hiring Range: $21.76 - $25.56 Per Hour

Benefits

  • The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Equal opportunity

  • Pima County Government is an Equal Employment Opportunity employer.
  • We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
  • EEO Information: Pima County Government is an Equal Employment Opportunity employer.
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This listing is sourced directly from Pima County's careers page and normalized into a canonical job model.