Barnes & Thornburg

Legal Administrative Assistant- IP Patent Trademark

Minneapolis · Staff+ · Contract

Sponsorship not specifiedDetected 67 days ago

Intellectual Property

About the role

Screens telephone calls and records messages.
Ensures that outgoing mail is timely delivered.
If necessary, routes mail to specific delivery service and follows up on timely delivery.

Responsibilities

Operates standard office equipment and technology necessary to perform duties of assigned desk (laptop, phone, Microsoft Suite, etc.)
Prepares correspondence, memoranda and other legal documents from written and oral drafts
drafts standard correspondence, and other documents.
Establishes and maintains calendar and deadline reminder systems
Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files
maintains good public relations with clients
Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents.
Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system.
Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.

Requirements

Ability to organize and prioritize numerous tasks and complete them under time constraints.
Ability to proofread typed material for grammatical, typographical or spelling errors.
As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job.
The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations.
Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.
Perform non-complex arithmetic calculations when verifying calculations on forms and documents
maintain records and filing systems at a level normally acquired through completion of high school or equivalent.
Approximately one to two years on the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation.
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact.
Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties.
Work occasionally requires more than 40 hours per week to perform the essential duties of the position
may require irregular hours.

Compensation

This policy applies to all recruiting, hiring, promotions, upgrades, layoffs, compensation, benefits, terminations and all other privileges, terms and conditions of employment.

Equal opportunity

Reasonable accommodation requests may be accommodated, absent undue firm hardship.

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This listing is sourced directly from Barnes & Thornburg's careers page and normalized into a canonical job model.