OPTrust
Payroll Specialist
Toronto, ON · Full-time
Sponsorship not specified$67k-$90kDetected 8 days ago
Data AnalysisFinancial AnalysisAccountingExcelAuditingProcess ImprovementRecruitingHRISCommunicationCollaborationCritical ThinkingTime ManagementFinancial Reporting
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Lottery odds (Level I)39
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About the role
- The Payroll Specialist is a key member of the People and Communications, responsible for collaboration with the development and continuous improvement of payroll services.
- This role ensures the delivery of accurate, compliant, and timely payroll processing, financial reporting, and regulatory remittances.
Responsibilities
- Prepare payroll journal entries, reconcile payroll and general ledger accounts, and support month-end and year-end financial close activities.
- Perform year-end payroll processing across all jurisdictions. including T4 reconciliation, COLA processing, EI Rebate program requirements, UK P11Db processing and Australia FBT reporting.
- Collaborate with others (both internal and external) on payroll audits, ensuring records are accurate and up to date.
- Maintain comprehensive documentation of payroll processes and procedures, process maps, and task lists.
- Drive process improvement initiatives as needed for more efficient payroll operations. i.e. process documentation updates, introduction of additional audits.
- Lead the monthly payroll account general ledger reconciliation and collaborates with Finance to flag discrepancies and rebalance of the applicable GLs as needed.
- Lead efforts to improve processes and optimize Workday functionality.
- Partner with Workday Specialist to complete Workday system enhancements and rollouts.
- Perform other duties as assigned.
Requirements
- Degree or diploma in finance, accounting, or human resources.
- Payroll Compliance Practitioner (PCP) certification is required.
- Exceptional knowledge of Canadian payroll taxes and calculations.
- In-depth knowledge of payroll regulations, tax laws, and accounting principles.
- Ability to stay current on legislative changes.
- Advanced Excel skills required (Pivot tables, XLOOKUP's, etc.).
- Must be a self-starter, well organized, seek development opportunities and able to work independently.
- Proven background in data analysis and auditing procedures.
- Experience working in a unionized environment.
- 5 or more years of applicable payroll experience.
- Strong numerical aptitude with a focus on detail and accuracy.
- Exceptional time management skills as proper prioritization, communication and multi-tasking various projects under pressure.
- Demonstrated attention to detail, with strong analytical and critical thinking skills.
- Effective verbal and written communication skills.
- A sense of urgency in solving stakeholder requests to ensure timely resolution.
- Ability to manage confidential information with utmost discretion.
Nice to have
- Extensive experience with Workday is highly preferred.
- UK and Australian payroll tax exposure preferred.
Compensation
- Maintain Cyber Security and Business Continuity Plan (BCP) plans with applicable updates as needed and participate in annual testing of these plans for all jurisdictions.
Benefits
- Comprehensive benefits focused on your health and wellness, including dental, vision and extended health benefits, as well as membership in our world-class defined benefit pension plan.
- A dedicated inclusion, diversity and equity strategy with meaningful opportunities to participate, including our employee-led resource groups.
- A competitive vacation package with additional work-life balance days.
- A flexible, hybrid work model.
Company info
- Payroll Specialist Department: People and Communications Type: Full-Time - Permanent Location: Toronto (Hybrid) Posting Date: July 23, 2026 At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.
- Our culture is driven by team members with different backgrounds and perspectives creating an inclusive and fulfilling place to work for everyone.
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This listing is sourced directly from OPTrust's careers page and normalized into a canonical job model.