Pleasant Valley Corporation
Construction Administrative Assistant
Medina, OH · Contract
Sponsorship not specifiedDetected 5 days ago
Project ManagementAccountingExcelCommunicationProblem SolvingPublic SpeakingOrganizational SkillsMicrosoft OfficeAccounts PayableConstruction Management
About the role
- Construction Administrative Assistant Join one of the nation's rapidly expanding leaders in Commercial Construction and Facility Management!
- Our comprehensive suite of commercial property services is characterized by effective project management, proactive communication, top-tier workmanship, and cutting-edge solutions.
- Compliance Knowledge: Experience managing permitting, contractor licensing, municipal compliance, and related project documentation.
Responsibilities
- Manage construction accounting workflows, monitor job costs, prepare monthly project pay applications (G702/G703) with lien waivers, and collaborate with the Accounts Receivable team to submit and track invoices.
- Submit and track permit applications, maintain Notice of Commencement (NOC) documentation, oversee contractor license renewals and municipal registrations, and ensure compliance records remain current and organized.
- Coordinate executive and project team travel, manage confidential documents, serve as a liaison between executives and internal/external partners, record meeting minutes, and provide in-house notary services for project and financial documents.
- Maintain accurate project documentation, support day-to-day office operations, and perform additional administrative and operational duties as needed. ___________________________________________________________
- The Construction Administrative Assistant prepares correspondence, reports, presentations, and other business documents, maintains accurate records, and supports day-to-day operational processes.
Requirements
- 3-5 years of construction administrative experience, including financial coordination, with a strong understanding of accounts payable/receivable, pay applications, and financial reporting.
- Proficiency with construction management software (e.g., Procore, Sage, Ariba, or Viewpoint) and strong computer skills, including Microsoft Word, Excel, PowerPoint, and Adobe Illustrator.
- Valid Notary Public certification or the willingness to obtain certification upon hire. ___________________________________________________________ Do YOU have these qualities?
Skills
- Apply now to explore a fulfilling career with Pleasant Valley Corporation!
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This listing is sourced directly from Pleasant Valley Corporation's careers page and normalized into a canonical job model.