University of Notre Dame
Administrative Assistant
Notre Dame, IN, United States
Sponsorship not specifiedDetected 17 hours ago
PhotoshopIllustratorAdobe Creative SuiteGraphic DesignInDesignCRMExcelLogisticsResearchCommunicationOrganizational Skills
About the role
- The University of Notre Dame is more than a workplace!
- Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit.
- Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world.
Responsibilities
- The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration.
Requirements
- Strong organizational skills with the ability to handle physical documentation, filing, payment processing, and membership renewal notices and acknowledgements.
- Administrative Excellence: Strong organizational skills with the ability to handle physical documentation, filing, payment processing, and membership renewal notices and acknowledgements.
Nice to have
- A bachelor's degree is preferred.
- Preferred experience with supporting events and membership initiatives
- Competency or preferred proficiency in graphic design software, specifically Adobe Creative Suite (InDesign, Photoshop, Illustrator), to support event marketing.
- Event Support: Preferred experience with supporting events and membership initiatives
Skills
- Application Deadline to Apply: August 4, 2026
- Update physical member card files and execute meticulous database entry within the primary membership database system (FileMaker Pro).
- Personalize member correspondence
- Handle and log annual membership renewal notices, checks, and credit card payments securely.
- Process incoming checks and update payment logs in internal spreadsheets.
- Utilize remote deposit capture portals to initialize banking batches and scan checks alongside accompanying documentation.
- Coordinate directly with the Development office on receipt of payments
Compensation
- Hiring Pay Range: $22-$24 / Hour
Equal opportunity
- The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment.
- Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment.
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This listing is sourced directly from University of Notre Dame's careers page and normalized into a canonical job model.