Voya Services Company

Voya Services Company

Executive Assistant

Minneapolis, MN · Part-time

Sponsorship not specified$60k-$90kDetected 23 days ago
SalesforceForecastingLogisticsProcurementHRISLeadershipCommunicationCollaborationProblem SolvingCritical ThinkingPublic SpeakingMicrosoft OfficeSharePoint

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odds of building a lasting career here

39Risky
Cap-exempt (no lottery)0
Sponsors this role90
Entry-level history0
PERM / green-card track0
Lottery odds (Level I)39
Fits your clock70

Thin sponsorship signal and lottery-bound (~15% per draw). A low-probability bet with your clock running. Prioritize cap-exempt roles and proven entry-level sponsors first.

Lottery odds assume a STEM candidate.

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Employer immigration record

from this employer's Department of Labor filings

Green-card filing pattern in this occupation

Context, not a finding about this posting: of this employer's 8 green-card filings in this occupation, 75% were for a worker who already held the job.

Green-card follow-through: 71%

Of 7 labor certifications old enough to have been used, 2 expired without the employer filing the next step. Median time from filing to decision: 510 days.75% of their filings were for a worker who already held the job.Only certifications past the 180-day window are counted — recent ones cannot have expired yet.

Files H-1B transfers

6 transfer filings in the last year, covering 6 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

Community outcomes

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About the role

  • Together we fight for everyone's opportunity for a better financial future.
  • We will fight for others, not against: We will stand up for and champion everyone's access to opportunities.
  • We know that reaching this future depends on our actions today.

Responsibilities

  • Provide comprehensive executive support to multiple senior leaders, serving as a trusted partner responsible for managing highly complex calendars, competing priorities, and critical business commitments across a fast-paced enterprise environment.
  • Strategically coordinate and optimize executive schedules, balancing internal and external stakeholder demands while ensuring alignment with organizational priorities, governance requirements, and key business objectives.
  • Lead planning and execution of executive meetings, leadership offsites, board-related interactions, and high-profile business events, including venue logistics, technology requirements, catering, materials preparation, and seamless end-to-end coordination.
  • Manage complex travel arrangements, including multi-city itineraries, contingency planning, executive briefings, and real-time adjustments to accommodate changing business needs.
  • Serve as a key liaison with external vendors, consultants, and service providers; manage invoice processing, vendor relationships, contract-related coordination, and payment activities while maintaining fiscal accountability.
  • Perform detailed reconciliation of corporate purchasing card (P-Card) transactions and financial records to ensure accurate reporting, compliance, and audit readiness.
  • Develop, edit, and produce executive-level correspondence, presentations, reports, communications, and business documents requiring exceptional attention to detail, confidentiality, and professionalism.
  • Create high-impact presentations, dashboards, reports, and analyses utilizing Microsoft Office applications, Salesforce, and other enterprise systems to support decision-making and leadership communications.
  • Coordinate procurement and management of departmental resources, ensuring operational efficiency and uninterrupted business support.
  • Lead onboarding logistics and executive integration activities for new hires, including workspace preparation, technology coordination, orientation scheduling, and stakeholder engagement.

Nice to have

  • High school diploma or equivalent.
  • Minimum 4 years' experience as an Executive Admin supporting multiple leaders.
  • Advanced knowledge of PC software packages such as word processing, spreadsheets, graphics, etc.
  • Knowledge of SharePoint and SurveyMonkey a plus.
  • Experience with Workday is highly preferred.
  • Ability to handle multiple priorities simultaneously.
  • Strong verbal and written communication skills
  • Ability to exercise considerable discretion.

Skills

  • Business Acumen:
  • Appreciation and understanding of the financial services industry in order to make sound business decisions.
  • Learning Agility:
  • Openness to new ways of thinking and acquiring new skills to retain a competitive advantage.
  • Learn more about Critical Skills
  • Equal Employment Opportunity
  • Voya Financial is an equal-opportunity employer.
  • Reasonable Accommodations
  • Voya is committed to the inclusion of all qualified individuals.
  • Misuse of Voya's name in fraud schemes

Compensation

  • Compensation Pay Disclosure:

Benefits

  • Health, dental, vision and life insurance plans
  • Voya Retirement Plan - employer paid cash balance retirement plan (4%)
  • Tuition reimbursement up to $5,250/year
  • Paid time off - including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
  • Learn more about Voya benefits (download PDF)

Company info

  • We are committed to a work environment where the differences that we are born with - and those we acquire throughout our lives - are understood, valued and intentionally pursued.
  • Purposefully bringing our differences together to positively influence our culture, serve our clients and enrich our communities is essential to our vision.
  • That's why we offer an array of plans, programs, tools and resources with one goal in mind: To help you and your family be well and stay well.
  • At Voya, we have identified the following critical skills which are key to success in our culture:

Equal opportunity

  • Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation, gender identity, genetic information, or any other status protected by state or local law.
  • As part of this commitment, Voya will ensure that persons with disabilities are provided reasonable accommodations.
  • If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please reference resources for applicants with disabilities.

Visa & Work Authorization

  • Voya Financial provides equal opportunity to qualified individuals regardless of race, color, sex, national origin, citizenship status, religion, age, disability, veteran status, creed, marital status, sexual orientation
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This listing is sourced directly from Voya Services Company's careers page and normalized into a canonical job model.