Heartaerospace

Executive Operations Partner, Office of the CEO (OCEO)

Torrance, CA · Exec

Sponsorship not specifiedDetected 34 days ago

Data EngineeringCRMLogisticsLeadershipCommunication

About the role

as the needs of the Executive Leadership Team evolve.
This role may suit both an experienced executive operations professional and a high-potential

Support executive travel and planning, ensuring domestic and international travel is tightly coordinated, and executed to a high standard.
Support the Office Manager with headquarters logistics, helping manage executive movements and the day-to-day details that keep the office running smoothly.
Support headquarters evolution and facilities improvements, including layout, functionality, and day-to-day usability of the space
Assist in building and refining internal processes, templates, and materials that support executive operations and company-wide coordination
early-career operator looking to build deep exposure to how a hard tech company is run at the
Manage Executive Leadership Teams' inbox, including triage, drafting responses, and flagging items requiring direct attention
Support executive correspondence across key external functions, including investor relations, media relations, public affairs, and Corporate Affairs activities including maintaining CRM hygiene and tracking next steps
Collaborate with Executive Operations partners across the company and support team events, offsites, and company-wide activities as needed
Support expense management, including receipt tracking, reconciliation, and timely submission

requires flexibility and a high degree of responsiveness, including outside of normal business hours,
5+ years of experience supporting founders, senior executives, or principals in a technology startup or other high-demand environment
Experience owning complex executive scheduling, including prioritization, sequencing, and conflict resolution across multiple stakeholders
Experience planning and executing complex domestic and international travel with frequent changes and tight timelines
Experience with ha ndling sensitive information and high-stakes interactions
Experience supporting external engagement workflows, including investor, media, or stakeholder coordination (CRM familiarity a plus)

Serve as a point of coordination for last-minute changes and shifting priorities, helping the Executive Team res pond quickly and smoothly
Track meeting action items and follow-ups to ensure continuity and execution across meetings and commitments
Identify gaps and improve systems, tools, and processes to increase efficiency and clarity
Strong written and verbal communication skills, including drafting professional correspondence on behalf of executives

achieving first flight of our X1 full-scale demonstrator aircraft, advancing the X2 prototype program,
progressing strategic planning and fundraising efforts, and preparing the company for
industrialization and production.
This is a period of high intensity, rapid decision-making, and strident
execution requiring tight coordination across engineering, operations, commercial, and corporate
Executive Operations Partner, Office of the CEO (OCEO)
At Heart Aerospace, we are developing the ES-30, a regional hybrid-electric commercial aircraft
capable of carrying 30 passengers, boasting an all-electric, zero-emission range of 125 mi and a
hybrid-electric range of 500 mi.
Heart is targeting type certification of the ES-30 by the end of the
Heart's Executive
Lead executive scheduling for members of the Executive Leadership Team, driving prioritization, sequencing, conflict resolution, and focus time protection so leadership time stays aligned to company priorities
Contribute to the look and feel of the executive and headquarters environment, including decor, materials, and overall presentation of the company to internal and external stakeholders

This listing is sourced directly from Heartaerospace's careers page and normalized into a canonical job model.