Apptronik
Senior Executive Assistant
Sunnyvale, Ca · Senior
Sponsorship not specified$150k-$175kDetected 26 days ago
SAPLogisticsRoboticsLeadershipCommunicationCollaboration
About the role
- The ideal candidate is a high-impact operator: organized, responsive, professional, and adept at prioritizing and navigating a fast-moving environment.
- This role serves as a key representative, embodying Apptronik's core values: Curiosity, Humility, Integrity, Passion, and Creativity (CHIPC).
Responsibilities
- Strategically manage complex, multi-time zone calendars for the assigned executives, proactively resolving conflicts and ensuring robust meeting hygiene (agendas, pre-reads, attendance, and buffers).
- Facilitate and maintain the executive's internal operating rhythm by scheduling staff meetings, leadership touchpoints, and recurring execution cadences.
- Own the end-to-end planning and execution of staff offsites, covering agenda support, rooms, catering, event planning, materials and follow-ups.
- Manage timely and accurate expense reporting via SAP Concur, ensuring correct allocations, receipt hygiene, and coordination with finance as needed.
- implement lightweight tracking mechanisms (action items, follow-ups, key deliverables) to ensure operational excellence and prevent dropped threads.
- Maintain the highest level of discretion when handling sensitive people, commercial, and financial information.
- Proactively partner with internal teams to swiftly unblock administrative needs.
- Adopt a strategic, planful approach to all tasks; implement lightweight tracking mechanisms (action items, follow-ups, key deliverables) to ensure operational excellence and prevent dropped threads.
Requirements
- Expertise in strategic calendar management and priority triage to maximize executive productivity.
- Advanced proficiency in Google Workspace and modern collaboration tools (Slack, Zoom).
- Proficiency in expense management systems, specifically SAP Concur.
- Proactive operational mindset with a proven ability to anticipate needs and provide solutions.
- Must be able to lift 15 pounds at times
Nice to have
- organized, responsive, professional, and adept at prioritizing and navigating a fast-moving environment.
- Bachelor's degree preferred, or equivalent relevant experience.
- Minimum of 8+ years of relevant Executive Assistant experience directly supporting C-suite executives.
Compensation
- The annual salary range is $150,000 - $175,000 base
Benefits
- Vision to read printed materials and a computer screen
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This listing is sourced directly from Apptronik's careers page and normalized into a canonical job model.