Yale University

Senior Administrative Assistant, ISPS

New Haven, Connecticut, 06511 · Senior · Contract

Sponsorship not specifiedDetected 51 days ago

LogisticsCustomer SupportResearchCommunication

About the role

Working at Yale means contributing to a better tomorrow.
This position is well-suited to a collaborative, detail-oriented professional who thrives in a dynamic university environment and brings expertise in both event logistics and web-based communications.
The Institution for Social and Policy Studies (ISPS) advances interdisciplinary research in the social sciences that aims to shape public policy and inform democratic deliberation.

Serve as the primary expert resource for faculty organizers, assessing event needs and developing execution plans.
Maintain the master ISPS events calendar aligned with the Yale academic calendar, proactively identifying scheduling conflicts and advising faculty on optimal event dates.
Support for programming associated with various ISPS centers and initiatives, such as various speaker series.
Create and maintain ISPS event websites and the CSAP program website using Drupal and Yale Campus Press platforms.
Design and distribute event announcements via email and Yale Message to targeted internal and public audiences.
Build and manage online registration forms; track attendance data and generate reports such as rooming lists and catering headcounts.
Create and edit graphics and images for use on ISPS websites and event announcements.
Maintain and troubleshoot ISPS AV systems; coordinate with Yale IT teams for upgrades and serve as the department primary AV point of contact.
Establishes, selects, implements, and coordinates office procedures and systems.
Oversees, instructs, and coordinates activities of support staff.

General experience with events, such as with event planning and/or hosting guest speakers.
Proficiency using Zoom for meetings, events, webinars.
Proficiency with content management systems (Drupal or similar) and web editing tools.
Proven ability to take initiative and follow through, work both independently and in a team.
Superior verbal and written communication and excellent customer service skills with the proven ability to interact with all levels of faculty and staff.
You may be required occasionally to work on site more often in a given week due to operational needs.
These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Health Requirements Certain positions have associated health requirements based on specific job responsibilities.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

This listing is sourced directly from Yale University's careers page and normalized into a canonical job model.