Floridatech

Administrative Assistant III

Florida Tech Main Campus Melbourne · Mid

Sponsorship not specifiedDetected 30 days ago

StatisticsLogisticsInventory ManagementHRLeadershipCommunicationPublic Speaking

About the role

This position requires a high level of professionalism, confidentiality, tact, and independent judgment when managing sensitive information.
In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex.
Americans with Disabilities Act Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100.

Provides high-level administrative support to the Vice President of External Affairs, including complex calendar management, meeting coordination, preparation of materials, and logistical support.
Manages divisional budget activities; monitors expenditures; reconciles p-cards and expense reports; and works closely with the Vice President of External Affairs to prepare and review monthly budget reports.
Maintains electronic and physical files, records, calendars, and documentation in accordance with university policies and procedures.
Performs general office operations including mail distribution, supply inventory management, facilities requests, and coordination with other university departments.
Provides administrative support to the Office of the President and performs other related duties as assigned.

monitors expenditures
reconciles p-cards and expense reports
and works closely with the Vice President of External Affairs to prepare and review monthly budget reports.
Prepares presentations, correspondence, reports, media tracking summaries, charts, agendas, and other materials using standard business software applications.
Receives, screens, prioritizes, and routes incoming telephone calls, correspondence, and electronic communications
serves as a point of contact for the division and responds on behalf of leadership as appropriate.
Attends meetings as needed to coordinate logistics, prepare and distribute agendas, record meeting minutes, and ensure timely distribution of minutes and action items.
Provides back-up assistance for greeting visitors and responding to front-desk inquiries as needed, ensuring a professional and welcoming environment.

Arranges business travel and processes related documentation in compliance with university travel and reimbursement policies.

Florida Institute of Technology does not discriminate on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities and programs. In accordance with Title IX of the Education Amendments of 1972, Florida Tech does not discriminate on the basis of sex. Inquiries concerning the application of the Non-Discrimination and Anti-Harassment policy may be directed to the Equal Opportunity Director and Investigator at 150 West University Blvd, Melbourne, FL 32901, or email equalopp@fit.edu, or +1 321-674-7153
or to the U.S. Department of Education Office for Civil Rights.
Americans with Disabilities Act
Please notify us at least five days in advance if a reasonable accommodation for a disability is needed by calling the Office of Human Resources at 321-674-8100.

on the basis of race, color, national or ethnic origin, religion, disability, age, genetic information, marital status, citizenship status, veteran status, and other legally protected characteristics in its activities an

This listing is sourced directly from Floridatech's careers page and normalized into a canonical job model.