Solace
Executive Assistant
United States · Vp
Sponsorship not specifiedDetected 102 days ago
Project ManagementValuationLogisticsContract ManagementCadenceHealth LiteracyLeadershipCommunication
About the role
- The ideal candidate brings exceptional judgment, attention to detail, and the ability to anticipate needs before they arise.
- This is a high-trust, high-visibility role that is foundational to Solace's ability to scale.
Responsibilities
- Own complex, multi-time-zone calendar management, prioritizing meetings based on urgency, impact, and strategic value.
- Support the planning and execution of leadership meetings, team offsites, and large-scale company events.
- Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders.
- Support leadership operating cadence (staff meetings, business reviews, planning sessions, offsites) by owning agendas, note-taking, action tracking, and follow-through.
- Build and continuously improve systems, templates, and processes that enhance executive productivity and organizational effectiveness.
- Manage end-to-end travel logistics, itineraries, reservations, and expense reporting with meticulous attention to detail.
Requirements
- 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment.
- Experience working in a legal environment, such as a law firm.
- Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging.
- Demonstrated judgment, professionalism, and ability to handle highly confidential information.
- Ability to anticipate needs, solve problems independently, and stay ahead of deadlines.
- Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity.
- High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence.
- Applicants must be based in the United States.
Benefits
- Healthcare in the U.S. is fundamentally broken.
- The system is so complex that 88% of U.S. adults do not have the health literacy necessary to navigate it without help.
- Solace cuts through the red tape of healthcare by pairing patients with expert advocates and giving them the tools to make better decisions-and get better outcomes.
- We're here to redefine healthcare-and that demands urgency, precision, and heart.
- Solace Health will NEVER request bank details or offer employment without an interview.
- All legitimate communications come from official solace.health emails only or ashbyhq.com http://ashbyhq.com.
- Report suspicious activity to recruiting@solace.health or advocate@solace.health.
Company info
- We're looking for an Executive Assistant to provide dedicated support to senior executives across Solace's leadership team, including C-suite leaders and Vice Presidents.
- We're a Series C startup, founded in 2022 and backed by Inspired Capital, Craft Ventures, Torch Capital, Menlo Ventures, Signalfire, and IVP.
This listing is sourced directly from Solace's careers page and normalized into a canonical job model.