Ideas United

Executive Operations Specialist

Atlanta, Georgia · Contract

Sponsorship not specifiedDetected 21 days ago

Project ManagementCRMLogisticsResearchLeadershipCommunicationTime ManagementPublic Speaking

About the role

Ideas United is a creative studio built on the power of storytelling.
Our progressive model allows our team to take an unconventional approach - by finding and fostering emerging talent, we have built a global talent network of 3,500 storytellers working alongside our in-house creatives.
Click here to learn a bit about our team!

Manage calendars, scheduling, meeting logistics, travel, and day-to-day administrative needs with thoughtfulness and attention to detail.
Help manage the flow of information among senior leaders, internal teams, and external partners to ensure communication remains clear and timely.
Be a leading voice for the use of AI to optimize workflow, time management and buying back executive leadership time.
Research companies, organizations, and potential partners to provide helpful context ahead of meetings, outreach, and proposals.
Help maintain Pipedrive/CRM updates, next steps, deadlines, and follow-ups so opportunities do not lose momentum.
Assist with pulling together proposal materials, presentations, case studies, background notes, and other resources needed for partner conversations.
Support thoughtful partner and prospect moments - including gifting, follow-ups, meeting preparation, and event logistics- that reflect the iU experience.
Keep documents, resources, meeting notes, templates, and internal materials organized and easily accessible.
Support the Head of Operations & Executive Support in keeping visibility into what is moving, what is stuck, and where follow-up is needed.
We partner with the best in the business - from trailblazing brands to pioneering universities and nonprofits.

You enjoy bringing structure and organization to fast-moving, evolving environments.

5 years of experience working in the functional world of Executive Assistant.
Familiarity with tools such as Pipedrive, Monday.com, Google Suite, and Slack.
Interest in workflow optimization, automation, or AI-enabled productivity tools.
If you require reasonable accommodation in interviewing, completing any employment testing, or otherwise participating in this hiring process, please use our application to indicate any specific inquiries.
Only requests related to accommodations will be responded to.
All offers of employment at Ideas United are contingent upon clear results of a background check.
Background checks will be conducted on all final candidates.
What you'll love

We are committed to creating an inclusive environment where everyone, regardless of race, gender, religion, sexual orientation, age, or disability has equal opportunities to thrive, collaborate, and create.

We are a team of people with diverse backgrounds, different perspectives, and unique interests.

This listing is sourced directly from Ideas United's careers page and normalized into a canonical job model.