Montage Health
Executive Assistant - Montage Health Foundation
Monterey, CA · Full-time
Sponsorship not specified$39k-$52kDetected 7 days ago
ExcelLogisticsLeadershipCommunicationProblem SolvingPublic SpeakingWritingOrganizational SkillsMicrosoft Office
About the role
- Welcome to Montage Health's application process!
- Under the leadership of the director, the Executive Assistant provides high‑level administrative, operational, and project support to the President of the Montage Health Foundation/Vice President of External Affairs. This role supports executive leadership across a broad portfolio that includes the Foundation, Community Health & Wellness, Enterprise Events
Responsibilities
- Executive Support
- Manage complex calendars, meeting schedules, travel arrangements, and executive logistics.
- Draft, edit, and proofread documents including Board packets, donor communications, and operational updates.
- Reconcile monthly credit card charges and maintain accurate digital receipt records.
- Board and Committee Support
- Manage all logistics for Board of Trustees and committee meetings, including scheduling, room coordination, technology support, and on‑site facilitation.
- Prepare comprehensive meeting materials, including agendas, reports, briefing documents, and packet assembly; ensure timely distribution to Board members and executive leadership.
- Maintain Board records, rosters, calendars, and governance files, ensuring documents are current, organized, and accessible.
- Serve as the primary administrative contact for Board members, providing timely responses and coordinating requests, communication, and meeting support.
- Project and Operations Support
Requirements
- Maintain confidential files, correspondence, and records with a high degree of discretion.
- Maintain compliance calendars for Board and committee meetings, governance deadlines, and required documentation.
- Strong understanding of board governance practices, meeting structures, and materials.
- Experience with financial processing and record‑keeping.
- Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and standard office equipment.
- The role requires strong writing skills, the ability to anticipate needs, and a clear understanding of the division's strategic priorities.
Skills
- Organized, dependable, and proactive.
- Excellent writing, editing, and communication skills.
- Strong attention to detail and commitment to accuracy.
- Comfortable managing multiple tasks in fast-paced environments.
- Positive, solutions-oriented mindset with strong problem-solving abilities.
- Able to work independently or collaboratively with cross-functional teams.
- Anticipatory, strong organizational skills and detailed-oriented.
Compensation
- Hourly Evening Shift Differential: $2.71
- Hourly Night Shift Differential: $4.06
Benefits
- Welcome to Montage Health's
- Under the leadership of the director, the Executive Assistant provides high‑level administrative, operational, and project support to the President of the Montage Health Foundation/Vice President of External Affairs.
- This role supports executive leadership across a broad portfolio that includes the Foundation, Community Health & Wellness, Enterprise Events & First Aid Services, Community Grantmaking, and Government Affairs.
- Serve as the executive's liaison, ensuring clear, timely, and professional communication with Montage Health leadership, multi‑department staff, Board members, donors, and external partners.
- Maintain a strong working understanding of strategic and operational plans for the Foundation, Community Health & Wellness, Enterprise Events, External Grantmaking, and Government Affairs.
- Coordinate cross‑departmental projects involving the Foundation, Community Health & Wellness, Enterprise Events, External Grantmaking, and Government Affairs.
Equal opportunity
- Employer
- Assigned Work Hours:
- Full time
- Position Type:
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This listing is sourced directly from Montage Health's careers page and normalized into a canonical job model.