NeuroPace

NeuroPace

Executive Assistant to CEO, CFO & General Counsel

Mountain View, CA · Exec

Sponsorship not specified$100k-$125kDetected 62 days ago
Strategic CommunicationsExcelLogisticsMedical DevicesLeadershipCommunicationCollaborationProblem SolvingOrganizational SkillsMicrosoft OfficeSharePoint

About the role

  • Based in Mountain View, CA., NeuroPace is a commercial-stage medical device company focused on transforming the lives of people suffering from epilepsy by reducing or eliminating the occurrence of debilitating seizures.
  • At NeuroPace, employees are our greatest asset.
  • At NeuroPace, our success depends upon our ability to recruit and retain the most talented, enthusiastic and dedicated people we can find and providing them with a dynamic and challenging environment in which to thrive.

Responsibilities

  • Schedule and manage various meetings, including BOD meetings, leadership team sessions and additional executive commitments.
  • Manage frequent domestic travel arrangements for the CEO, CFO, and General Counsel, ensuring seamless itineraries, cost-effectiveness, and adherence to company travel policies.
  • Coordinate all logistics and support CEO, CFO, and General Counsel with distribution of materials for board meetings, including managing communications, ensuring compliance, and maintaining confidentiality.
  • Manage special projects as assigned, ensuring timely and accurate execution.
  • Support the CEO, CFO, and General Counsel's participation and manage logistics for attendance for external events including major conferences by coordinating with the Sales & Marketing teams.
  • Proactive Operational Support:
  • Manage the flow of information and problem solve so that the executives' time can be freed up to focus on strategic priorities.
  • Develop and maintain strong relationships across the organization to facilitate seamless communication and collaboration.

Requirements

  • 3-5 years of experience as an Executive Assistant, preferably supporting a VP, CEO or C-suite executive in a public company or high-growth environment.
  • Exceptional interpersonal and communication skills developed while serving in customer-service oriented roles, with the ability to interact confidently and effectively with stakeholders at all levels.
  • Strong proficiency in technology platforms, especially Windows-based tools like Microsoft Office Suite and collaboration tools (e.g. Teams, OneDrive, SharePoint, etc.).
  • ability to work under pressure and in a fast paced, ever changing environment.
  • Experience coordinating board meetings and managing complex stakeholder communications is highly desirable.
  • Handle hotel reservations for Board of Directors (BOD) members as required.
  • Demonstrated ability to maintain discretion and confidentiality when handling sensitive information.
  • Detail-oriented, highly organized, and able to manage multiple priorities under tight deadlines.
  • Flexible
  • Adept at problem-solving and independently making decisions in ambiguous situations.
  • Mountain View office-based role requiring 5 days onsite per week.

Compensation

  • Competitive salary commensurate with experience ($100-125k annual base)
  • Own Corporate Calendar for CEO, CFO, and General Counsel including keeping annual schedule, send invites & manage RSVPs for Board Meetings.
  • Support planning and logistics for CEO's attendance and participation at internal sales meetings (QBRs, annual meetings, etc.) and other company-wide meetings.

Benefits

  • Medical, Dental & Vision Insurance
  • Health & Wellness Program
  • Generous Paid Time Off plus eleven paid holidays
  • FSA & Commuter Benefits

Company info

  • The Company will consider for employment qualified applicants with Criminal Histories in a manner consistent with the requirements of the Los Angeles Fair Chance in Hiring Ordinance or the San Francisco Fair Chance Ordinance (as applicable)
  • NeuroPace takes its responsibility to protect your personal information seriously, and it uses reasonable safeguards to avoid unauthorized use or disclosure of it, and inadvertent loss or impermissible alteration of it.
  • NeuroPace complies with all applicable federal and state laws and regulations that govern the handling of your personal information.
  • If you would like more detailed information on NeuroPace's privacy policies, please refer to neuropace.com/privacy/ for reference.
  • NeuroPace retains candidate resumes and applications in its files for future reference and/or consideration for other available job postings.
  • If you do not wish for your resume and applications materials to be retained in NeuroPace files, or wish to obtain a listing of any personal information that NeuroPace has stored about you, please contact us at privacy@neuropace.com.

Equal opportunity

  • NeuroPace is proud to be an equal opportunity employer and values the contributions of our culturally diverse workforce.
  • equal opportunity employer and values the contributions of our culturally diverse workforce.
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This listing is sourced directly from NeuroPace's careers page and normalized into a canonical job model.