CannonDesign
Office Administrator
Portland, OR
Sponsorship not specifiedDetected 27 days ago
CommunicationOrganizational SkillsMicrosoft Office
About the role
- Due to the nature of this role, this position will be performed primarily onsite in the office.
- Greet and assist visitors, staff, and vendors with professionalism and warmth, creating a welcoming front-of-house experience.
- Follow direction effectively and remain task-focused in a fast-paced environment.
Responsibilities
- The successful candidate will provide administrative and operational support for our Portland and Seattle offices.
- Deliver service with a client-focused mindset, ensuring a positive experience for internal and external stakeholders.
- Collaborate with team members and contribute to a supportive, firm-first office culture.
- Manage calendars, schedule meetings, coordinate travel arrangements, take meeting notes, and prepare or review expense reports for staff.
- Maintain inventory and organization of office and hospitality supplies to ensure smooth daily operations.
- Support local onboarding efforts for new staff and assist with hospitality services to enhance the employee experience.
- Manage incoming and outgoing mail and packages, including USPS, FedEx, UPS, and courier services.
- Use common software programs such as Microsoft Office effectively to support administrative tasks and communications.
- Manage confidential information with discretion and professionalism.
Requirements
- Serve as the first point of contact by sitting at the front desk or reception area when required, ensuring a professional and welcoming presence for all who enter the office.
- Answer incoming phone calls and direct inquiries to the appropriate team members or departments when required.
- Minimum of two years of related experience required.
- Ability to work in highly collaborative and deadline driven environment.
Nice to have
- Minimum High School Diploma or GED required.
- Associates degree in relevant field preferred.
- Experience working in a professional services firm preferred.
Skills
- Excellent verbal and written communication skills.
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This listing is sourced directly from CannonDesign's careers page and normalized into a canonical job model.