autobidmaster
Executive Assistant
Miami, Florida
Sponsorship not specifiedDetected 4 hours ago
CommunicationOrganizational SkillsMicrosoft OfficeSharePoint
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16Unrated
Cap-exempt (no lottery)0
Sponsors this role0
Entry-level history0
PERM / green-card track0
Lottery odds40
Fits your clock70
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About the role
- Candidates should have exceptional communication skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work.
- An ideal team member will be able to work well independently but also be flexible enough to be directed at times.
- Schedule and facilitate video conferences and virtual meetings.
Responsibilities
- Manage the CEO's calendar, prioritize meetings, and coordinate competing demands.
- Plan and coordinate company events and team-building activities.
- Manage documentation and information archiving (ex.
- Office maintenance, order supplies and provide support to visitors and visiting executives.
- Liaise with property tenants and manage related landlord/tenant activities.
- Provide project support to the CEO, including feedback collection and report preparation.
- Develop spreadsheets, reports, and visual data presentations.
- Provide executive support to other executives, as directed by the CEO.
- Receive and manage incoming communication or memos, including mail, on behalf of CEO and his entities.
- Maintain filing systems for personnel and professional matters, update registrations, licenses, and other matters as needed.
Requirements
- Bachelor's degree
- Minimum 5 years' related experience.
- Ability to work with vendors in a professional manner.
- Demonstrated ability to anticipate needs, think critically, and offer proactive solutions.
- Handle multiple projects simultaneously within established time constraints.
- Work both independently and collaboratively within a team.
- Strong work ethic, reliable, punctual, practical, efficient, and honest.
- Highly organized, meticulous, detail oriented.
- Excellent communication skills, highly responsive, fast at texting and typing on a computer.
- Proficient in Google Workspace, Microsoft Office, SharePoint, and smartphone platforms.
- Capacity to handle tight deadlines and last-minute changes, adapt quickly while remaining flexible, and problem-solve without sacrificing detail.
- Ability to maintain composure and sense of humor in high-pressure situations.
- Vault-like ability to maintain confidentiality and be ultra-discreet.
- Excellent command of the English language, both written and spoken.
Nice to have
- Bilingual is a plus.
Benefits
- Group Health plans
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This listing is sourced directly from autobidmaster's careers page and normalized into a canonical job model.