Maintainx

Executive Assistant

Miami, Florida

Sponsorship not specifiedDetected 26 days ago

LogisticsResearchLeadershipCommunicationCollaborationCritical ThinkingPublic SpeakingOrganizational Skills

About the role

MaintainX powers operational excellence for 13,000 businesses including Duracell, Univar Solutions Inc., Titan America, McDonald's, Brenntag, Cintas, Xylem, and Shell.
We recently completed a $150 million Series D funding round, bringing our total funding to $254 million and valuing the company at $2.5 billion.

Proactively anticipate scheduling needs, resolve conflicts with sound judgment, and provide strategic recommendations that support seamless daily operations.
Collaborate across departments to organize calendars, orchestrate complex activities, and support internal and external engagements, conferences, and strategic initiatives.
Draft polished correspondence, memoranda, spreadsheets, charts, and presentations. Maintain a high standard of accuracy through diligent proofreading and editorial judgment.
Develop compelling presentations, distribute critical information, and coordinate cross-team efforts as needed. Establish and maintain efficient information and document management systems.
Serve as a trusted representative of the CEO, acting as a bridge to internal teams, cross-functional leaders, and external partners. Cultivate strong, collaborative relationships across all levels of the organization.
Support office-based events and initiatives involving executive leadership. Champion and model the company's culture and core values in all interactions, fostering a positive and high-performing environment.
A track record of working closely and efficiently to support C-level executive leaders in a fast-paced global business.

The ideal candidate will have superior critical thinking and organizational skills to streamline workflows and solve a wide variety of challenges.
Keep our leader fully informed of upcoming commitments, priorities, and required follow-ups.

Bachelor's Degree (preferred but not required)
5+ years of experience in an Executive Assistant or high-level administrative support role.
Advanced proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, etc.) and other collaboration tools
Strong interpersonal, written, and oral communication skills.
High levels of tact and good judgement in confidential situations and proven experience of interacting with executive management.
An ability and willingness to adapt to a rapidly changing business.
Effective collaboration and communication skills are required, including information exchange with internal and external contacts.

Our mission is to deliver one platform for maintenance, repair & operations teams to keep the physical world running.
We believe the greatest asset in any organization is the people.
That's why we built an intuitive, mobile-first solution to help boost productivity and collaboration across teams and locations.
MaintainX is committed to creating a diverse environment.
All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
You'll work alongside folks across the globe that reflect the MaintainX values, Smart Humble Optimist
We believe in meritocracy, where ideas and effort are publicly celebrated

This listing is sourced directly from Maintainx's careers page and normalized into a canonical job model.