Thinking Machines Lab
Recruiting Coordinator, Research
San Francisco
H1B sponsorship available$140k-$200kDetected 20 days ago
PyTorchLogisticsRecruitingHRISResearchLeadershipCommunication
About the role
- You will be responsible for owning interview scheduling, improving recruiting operations, reporting, and delivering a thoughtful, high-touch candidate experience.
Responsibilities
- Manage high-volume interview coordination across multiple time zones, calendars, and stakeholders while maintaining a world-class candidate experience.
- Coordinate all interview logistics, from travel and expenses to room setup and technical support.
- Proactively monitor and manage interview capacity, ensuring the right interviewers are available and schedules can move quickly
- Provide operational support to recruiting: talent mapping, data, referrals processing, recruiting events, and inbound application support on an ad-hoc basis.
- Maintain up-to-date recruiting information in documentation and in Slack, support data integrity across recruiting systems.
Requirements
- Experience coordinating schedules, managing calendars, or supporting operations in fast-paced environments, with exacting attention to detail.
- Proficiency with Google Workspace, scheduling tools, and communication platforms like Slack
Nice to have
- we encourage you to apply if you meet some but not all of these:
- 1+ years in a high-volume scheduling or recruiting coordination role
- Experience with ATS, HRIS, and scheduling tools like Ashby, GoodTime, Workday, and ModernLoop.
- Experience partnering closely with recruiters and hiring managers
- Proven ability to be proactive in ambiguous situations and propose multiple solutions
- Experience supporting technical or leadership-level hiring
Skills
- Thinking Machines Lab's mission is to empower humanity through advancing collaborative general intelligence.
- Collect, organize and audit interview feedback.
Compensation
- Depending on background, skills and experience, the expected annual salary range for this position is $140,000 - $200,000 USD.
Benefits
- Thinking Machines offers generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.
Visa & Work Authorization
- While we can't guarantee success for every candidate or role, if you're the right fit, we're committed to working through the visa process together.
- We sponsor visas.
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This listing is sourced directly from Thinking Machines Lab's careers page and normalized into a canonical job model.