Holland Knight
Practice Assistant (Executive Assistant)
San Francisco · Mid
Sponsorship not specified$44k-$66kDetected 23 days ago
AccountingExcelCommunicationPublic SpeakingMicrosoft Office
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odds of building a lasting career here
37Risky
Cap-exempt (no lottery)0
Sponsors this role80
Entry-level history0
PERM / green-card track0
Lottery odds (Level I)39
Fits your clock70
Thin sponsorship signal and lottery-bound (~15% per draw). A low-probability bet with your clock running. Prioritize cap-exempt roles and proven entry-level sponsors first.
Lottery odds assume a STEM candidate.
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About the role
- This position is located in our San Francisco office.
- The current schedule is four days in office, and one day work from home.
- The base salary range for this position is $44.10 - $66.20 per hour.
Responsibilities
- Create, draft, format, edit, proofread, and manage Word documents, Excel spreadsheets, PowerPoint presentations; draft routine business correspondence, forms, and documents under the supervision of an appropriate lawyer/professional.
- Enter and manage work requests from lawyers in the Firm's workflow tool and complete according to provided deadline(s).
- Perform routine electronic and paper filing in an organized manner for easy access; photocopy, scan, compile, and distribute documents; identify and coordinate available services provided by administrative departments, including office services, the IT Help Desk, document services, accounting, billing, and records.
- Perform all file maintenance, including saving documents to the document management system.
- Perform clerical duties for non-legal departments, as needed.
- senior care planning support
Requirements
- Ability to sit or stand for extended periods of time.
- Ability to lift and carry up to thirty pounds.
- Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present innovative ideas and findings.
- Ability to effectively handle multiple, and often competing schedules requests with confidence and a calm demeanor required.
- Collect and prepare information to run conflict checks, open new client matters, and draft engagement letters, scope letters, and other required documents
Nice to have
- 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.
Skills
- Advanced knowledge of Microsoft Office Suite and Adobe.
- Experience with document management systems.
- Experience with electronic signature software programs.
- Proficiency in administrative assistant functions and advanced communications skills.
- Ability to thrive in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands.
- Ability to take direction and work independently with little supervision.
- Ability to effectively work well with others.
- Effective and professional interpersonal and communication skills.
- Ability to write clearly and professionally, with excellent proofing skills.
- Preferred Qualifications & Education:
- Bachelor's degree OR
- 4 - 5 years of experience supporting lawyers and paralegals with administrative or client-related tasks preferred.
Compensation
- The base salary range for this position is $44.10 - $66.20 per hour.
Benefits
- Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners
- short and long term disability insurance
- tax-advantaged accounts for health care expenses, including FSAs and HSAs
- health advocacy services
- behavioral health and counseling resources for all family members
- profit sharing
- and paid holidays and other paid time off, including paid leave for new parents.
Company info
- We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
Equal opportunity
- Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.
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