University of Notre Dame

University of Notre Dame

Event Specialist

Notre Dame, IN, United States

Sponsorship not specified$60k-$742kDetected 33 days ago
LogisticsCustomer SupportResearchCommunicationProblem Solving

About the role

  • Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person-mind, body, and spirit.
  • Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world.
  • At Notre Dame, your work matters, and so do you!

Responsibilities

  • Reporting to the Director of Social & Wedding Events, the Event Specialist serves as a trusted partner and resource for internal constituents and external clients.
  • The Event Specialist manages multiple concurrent events, oversees logistics, monitors budgets, coordinates campus and vendor resources, and delivers exceptional customer service throughout the event lifecycle.

Requirements

  • Professional experience in event planning, hospitality, project coordination, university events, or a related field.
  • Demonstrated experience managing events from planning through execution, including timeline development, stakeholder coordination, and budget oversight.
  • Strong communication, interpersonal, and customer service skills, with the ability to guide clients through a consultative planning process.
  • Experience coordinating multiple projects simultaneously while maintaining attention to detail and meeting deadlines.
  • Strong problem-solving skills and the ability to respond calmly and effectively to operational challenges, emergencies, and changing event needs.

Nice to have

  • Experience coordinating social events, milestone celebrations, athletic events, alumni gatherings, conferences, academic ceremonies, or other high-touch events requiring extensive client interaction.
  • Experience managing multiple large-scale events in a hospitality, venue, university, conference, or event management environment.
  • Experience supporting football weekends, alumni engagement events, commencement activities, or other signature campus events.
  • Knowledge of risk management principles, liability mitigation, and event licensing requirements.
  • Application Deadline to Apply: July 5, 2026
  • Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
  • We strongly encourage applications from candidates attracted to a university with a Catholic identity.

Compensation

  • Up to $55,000 Annually | Commensurate with experience
  • The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration.
  • Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).
  • We strongly encourage applications from candidates attracted to a university with a Catholic identity.

Benefits

  • This role directly impacts the campus experience by transforming a client's vision into a seamless event.
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This listing is sourced directly from University of Notre Dame's careers page and normalized into a canonical job model.