Q-Block Computing

Q-Block Computing

Executive Assistant

Ottawa, ON · Full-time

No sponsorship$55k-$75kDetected 15 days ago
ReactRESTCybersecurityCRMAccountingExcelLogisticsProcurementCorporate LawLeadershipCommunicationOrganizational SkillsMicrosoft Office

About the role

  • The Executive Assistant is the operational backbone of Q-Block's leadership team.
  • Done well, it makes the rest of the leadership team measurably more effective.
  • This is a role for someone who takes pride in running a tight operation and finds satisfaction in being the quiet reason things work.

Responsibilities

  • Manage complex executive calendars, scheduling, and travel arrangements across multiple time zones, including coordination with government officials, defense industry partners, and international collaborators.
  • Maintain organized filing systems for contracts, proposals, correspondence, and corporate records in both digital and physical formats.
  • Support onboarding logistics for new employees, including workspace setup, IT access coordination, and orientation scheduling.
  • The company develops quantum timing, quantum-secure communications, and quantum computing platforms engineered for the performance, reliability, and environmental resilience that mission-critical applications demand - systems designed to be deployed, maintained, and trusted by operators who cannot afford ambiguity about whether the technology works.
  • Commercialization and science reinforce each other by design.
  • The role keeps calendars, travel, correspondence, and meetings running cleanly across a company that moves quickly and engages with government, industry, and international partners at a high cadence.
  • Coordinate logistics for internal meetings, board sessions, partner visits, and government consultations, including venue booking, materials preparation, and follow-up action tracking.
  • Perform general office management duties to ensure smooth daily operations at the Ottawa office.
  • Exceptional organizational skills and attention to detail; demonstrated ability to manage multiple concurrent priorities with minimal supervision.
  • Q-Block Computing builds quantum systems that operate in the real world.

Requirements

  • Post-secondary diploma or degree in Business Administration, Office Administration, or a related field
  • 2+ years of experience in an executive assistant, administrative coordinator, or office management role.

Nice to have

  • Experience supporting executive leadership in a technology, professional services, or government-adjacent environment.
  • French language proficiency.
  • Familiarity with government procurement terminology, defense industry conventions, or technology startup environments.
  • Experience coordinating international travel, including visa logistics, across multiple executives.
  • Experience with expense management platforms, CRM tools, or document management systems.
  • Experience supporting board meetings, investor communications, or corporate governance processes.
  • Security and compliance requirements Must be eligible to obtain and maintain Government of Canada security clearance, if required for assigned projects.
  • Must be eligible to comply with requirements of the Controlled Goods Program, if required for assigned projects.

Skills

  • Strong written and verbal communication skills in English.

Compensation

  • $55,000 - $75,000 CAD per year About Q-Block Computing: Q-Block Computing builds quantum systems that operate in the real world.

Benefits

  • The long-term vision is deeper than any single platform.
  • Required qualifications Post-secondary diploma or degree in Business Administration, Office Administration, or a related field; an equivalent combination of education and experience will also be considered.
  • Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) and comfort learning new software platforms.

Company info

  • Assist with event planning and coordination for company functions, industry conferences, and government engagement activities.
  • Contribute to a culture of ownership, clarity, and high standards across the administrative and operational rhythm of the company.

Visa & Work Authorization

  • Experience coordinating international travel, including visa logistics, across multiple executives.
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This listing is sourced directly from Q-Block Computing's careers page and normalized into a canonical job model.