Xona Space Systems

Corporate Paralegal

Burlingame, California

No sponsorshipDetected 20 days ago

CybersecurityProject ManagementCorporate LawLeadershipCommunicationSharePoint

About the role

Xona is the navigational intelligence company bringing real-time, centimeter-level certainty to any device, anywhere on Earth.

Prepare board and stockholder consents, board minutes, officer certificates, and other corporate governance documents.
Maintain corporate records, organizational charts, capitalization summaries, subsidiary structures, and legal entity documentation.
Support venture financing transactions by preparing closing documents, coordinating due diligence requests, managing investor materials, and assisting with KYC documentation.
Maintain legal records and document repositories in SharePoint and other legal systems, ensuring documentation remains organized, accurate, and audit-ready.
Manage contract workflows, including maintaining templates, coordinating DocuSign requests, and supporting NDAs, licenses, and other standard commercial agreements.
Partner cross-functionally with Finance, Tax, HR, and external counsel to support ongoing governance, compliance, notarizations, and apostille requests.
As a rapidly scaling Series C company, you'll play a key role in building the legal infrastructure that supports our continued expansion.

4+ years of experience as a Corporate Paralegal or in a similar in-house corporate legal role.
Paralegal certificate or Bachelor's degree.
Experience supporting corporate governance, board processes, and legal entity management.
High ethical standards and the ability to handle highly confidential information with discretion.
To comply with U.K. regulations, this role requires Baseline Personnel Security Standard (BPSS) checks, and successful candidates must be eligible to obtain UK Security Clearance (SC).

Prior in-house experience at a venture-backed or high-growth technology company.
Experience supporting Series A through Series D financing transactions.
Familiarity with contract lifecycle management (CLM) systems.
Experience supporting companies preparing for IPO readiness or public company governance.
Active Notary Public commission is a plus.
For U.K. Roles: To comply with U.K. regulations, this role requires Baseline Personnel Security Standard (BPSS) checks, and successful candidates must be eligible to obtain UK Security Clearance (SC).
For Canada Roles: Successful candidates must obtain and hold a security clearance at the reliability status level, and pass security assessment for the Canadian Controlled Goods Program (CGP) and ITAR.
We celebrate diversity and are committed to creating an inclusive environment for all employees.

Manage entity formations, annual filings, registered agent relationships, business licenses, and other corporate compliance requirements across multiple jurisdictions.

Administer and maintain the company's cap table in Carta, including equity issuances, exercises, transfers, cancellations, option grants, restricted stock awards, and secondary transactions.
Partner with Finance and HR on equity reporting, 409A valuations, employee equity communications, and related compliance activities.

We are seeking an experienced Corporate Paralegal to join our growing legal team during an exciting stage of the company's growth.

This listing is sourced directly from Xona Space Systems's careers page and normalized into a canonical job model.