Harvard University

Harvard University

Faculty Administrative Assistant

Boston, MA, United States

No sponsorshipDetected 6 days ago
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About the role

  • It is among the world's most trusted sources of management education and thought leadership.
  • HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday - Friday.
  • The work schedule and location will be set by the department at its discretion and based upon operational needs.

Responsibilities

  • Reporting to a Manager of Unit and Faculty Support the Faculty Administrative Assistant supports faculty with complex administrative duties related to their teaching, research, and other responsibilities.
  • The Faculty Administrative Assistant will act as a seamless extension of the faculty they support and will work closely with other Faculty Administrative Assistants across ten academic units, as well as with their manager.
  • Faculty Administrative Assistants also work with and assist peers on activities that support teaching, research, finance, and other departments.
  • Administratively supports multiple faculty, while acting as a liaison between students, other instructors, and various HBS and University departments
  • Provides support to faculty and/or other projects on a short-term and long-term basis based on business needs and varying team support requirements
  • Manages and coordinates extremely active, complex calendars; scheduling appointments, meetings, and events
  • Performs basic online research; retrieves books, articles, and other information
  • Prepares documents for articles, cases, teaching and research materials, which may include proofreading, formatting exhibits, citations, and organizing files
  • Builds strong relationships with stakeholders, including faculty, staff, and external partners
  • Performs office management responsibilities such as ordering supplies, maintaining a clean working environment, greeting visitors, and responding to correspondence in a timely manner on the faculty's behalf

Requirements

  • High School Diploma or GED required.
  • 3+ years of experience working in an administrative, clerical, executive support, coordination, or related professional capacity is required.
  • A cover letter is required to be considered for this opportunity.

Nice to have

  • You have a willingness to work in a collaborative work environment supporting a variety of faculty, colleagues, and changing assignments based on business needs
  • You are proficient in navigating and using major social media platforms (such as Facebook, Twitter, Instagram, LinkedIn, and TikTok) for basic content creation, audience engagement, and trend analysis

Skills

  • You set a high bar for yourself with attention to detail, confidentiality, and strong customer service
  • You work well independently and also contribute as a valuable team member with an attitude focused on helping others
  • People describe you as reliable and resourceful - you always follow through and strive to surpass expectations
  • You can adapt quickly to changing staffing assignments, responsibilities, tasks, and feedback
  • Please note: A cover letter is required to be considered for this opportunity.
  • Standard Hours/Schedule: 35 hours per week, overtime eligible

Compensation

  • $31.86 - $34.61 per hour ( $58,000 - $63,000 annually), commensurate with experience
  • Salary Grade and Ranges
  • This position is salary grade level 053.
  • Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Benefits

  • Our benefits include, but are not limited to:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Company info

  • As the professors' administrative assistant, this role provides valuable tactical and administrative help to our faculty in support of Harvard Business School's (HBS) mission to educate leaders who make a difference in the world.
  • Supports faculty when they are teaching and with course platform; assembling and editing syllabi, supporting the grading process, preparing materials and presentations for class; coordinating arrangements for class visitors, etc.

Equal opportunity

  • EEO/Non-Discrimination Commitment Statement
  • Harvard University is committed to equal opportunity and non-discrimination.

Visa & Work Authorization

  • Harvard University is unable to provide visa sponsorship for this position
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.