Rochester Community and Technical College

Rochester Community and Technical College

Office & Administrative Specialist Senior - Executive Assistant

Red Wing, USA · Senior · Part-time

Sponsorship not specified$23k-$31kDetected 35 days ago
Communication

About the role

  • All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
  • Serves as the administrator of the donor database, ensuring the accuracy, integrity, security, and ongoing maintenance of donor and contribution records.
  • Oversees event administration, including the development and distribution of invitations, coordination of room reservations and catering arrangements, and tracking and reconciliation of RSVPs.

Responsibilities

  • Provides primary administrative and operational support to the Executive Director of Foundation and Development.
  • Independently monitors and tracks donations; prepares donor acknowledgements and correspondence; manages mailing lists; and oversees the year‑end donor statement process.
  • include writing, proofreading, and editing Foundation documents and reports; recording, transcribing, and maintaining official minutes for Foundation Board meetings; and managing time‑sensitive written inquiries and administrative needs unique to Foundation and Development work.
  • Maintains electronic files, databases, spreadsheets, backups, and printer configurations to ensure continuity of operations, data reliability, and effective administrative support for a complex, externally facing program.
  • Serves as a primary communications liaison for alumni, the Foundation Board, and community stakeholders, coordinating and managing communications to support engagement, fundraising activities, and board operations.
  • Coordinates and manages logistical planning for scholarship award banquets and other Foundation‑related meetings, events, and celebratory activities.
  • This work requires independent planning, prioritization, and problem‑solving, as well as a high level of attention to detail to support donor recognition, scholarship recipients, and stakeholder engagement.
  • Perform other duties as assigned to ensure the smooth functioning of the Foundation and maintain the reputation of the organization as a viable business partner.

Requirements

  • Ability to coordinate/prioritize several, complex, ongoing activities at once.
  • Ability to function independently and work well under pressure.
  • Demonstrated experience supporting fundraising or development, with a strong understanding of donor relations, campaign coordination, and stewardship practices.
  • Work Shift - Work schedule is typically 7:30 a.m.-4:00 p.m. or 8:00 a.m.-4:30 p.m., with occasional evening hours required to support special events.

Compensation

  • $22.62 - $30.62/hourly
  • Minimum Qualifications
  • Excellent organizational and project management skills.
  • Ability to coordinate/prioritize several, complex, ongoing activities at once.
  • Ability to function independently and work well under pressure.
  • Able to maintain confidentiality, prioritize multiple assignments, and meet deadlines.

Benefits

  • To further support your holistic health, employees also have access to a confidential Employee Assistance Program (EAP) for mental health, legal, and financial counseling.
  • Detailed plan details, rates, and coverage choices can be reviewed directly via the State Employee Group Insurance Program (SEGIP) website.
  • To support your life outside of work, our package includes 12 paid holidays, generous vacation and sick time, and six weeks of Paid Parental Leave.
  • We also help you secure your financial future with a robust Pension Plan, 457(b) and 403(b) retirement accounts, and various investment options.
  • Furthermore, we invest in your growth by providing dedicated professional development and tuition waivers for both you and your dependents.
  • Please note that specific benefit eligibility and coverage levels may vary depending on the type of position, employee classification, and collective bargaining agreements.

Company info

  • At Minnesota State, we take your well-being and work-life balance seriously.
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This listing is sourced directly from Rochester Community and Technical College's careers page and normalized into a canonical job model.