Brown Advisory

Brown Advisory

Executive Assistant

Baltimore, MD

No sponsorship$65k-$80kDetected 22 days ago
ExcelLogisticsVendor ManagementResearchCommunicationPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft Office

About the role

  • This position is well suited for someone who enjoys supporting a team, thrives in a collaborative environment, and takes pride in delivering high-quality work.
  • The primary duties and responsibilities include, but are not limited to:
  • Arrange domestic and international travel, prepare itineraries, and process expense reports.

Responsibilities

  • Provide administrative support to multiple colleagues across the Institutional Business, including portfolio managers, research analysts, and other investment professionals.
  • Schedule and coordinate meetings, maintain calendars, manage meeting logistics, and assist with preparation of agendas, materials, notes, and follow-up items as needed.
  • Prepare, edit, format, and distribute presentations, reports, meeting materials, and other business documents, ensuring accuracy and professionalism.
  • Support recurring team processes, reporting packages, and distribution of materials using established systems, templates, and procedures.
  • Coordinate internal and external meetings, including scheduling, technology support, food service, guest arrivals, and workspace arrangements.
  • Maintain team schedules, contact information, trackers, and other shared resources to support effective team coordination and communication.
  • Support vendor management activities, including maintaining records, coordinating renewals, facilitating approvals, managing access requests, and assisting with vendor communications and training events.
  • Coordinate with internal teams, vendors, and external partners to support meetings, training sessions, licensing requests, and other business activities.
  • Collaborate closely with Executive Assistants, administrative professionals, and team members to ensure seamless support and effective coordination across the business.

Requirements

  • Strong Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to quickly learn new systems and technologies.
  • Demonstrated ability to work effectively in a fast-paced, collaborative, and deadline-oriented environment.
  • 2-5 years of administrative support experience preferred.
  • Bachelor's degree preferred or an equivalent combination of education and relevant experience.
  • Excellent organizational skills, attention to detail, and ability to manage multiple priorities with accuracy and professionalism.
  • Strong written and oral communication skills.
  • Professional demeanor and strong service orientation.
  • Demonstrated curiosity, adaptability, and openness to learning new technologies and ways of working, including AI-enabled productivity tools.
  • Demonstrated ability to build strong working relationships across teams and with internal and external stakeholders.
  • Tact, discretion, and sound judgment in handling sensitive and confidential information.
  • Applicants must be authorized to work in the United States without the need for current or future employer-sponsored work authorization (e.g., H-1B, O-1, F-1 (OPT), TN, or any other non-immigrant visa classifications that require employer support or sponsorship).
  • Salary: $65-80k. Commensurate with experience and location. Does not include bonus or long term incentive eligibility (if applicable).

Nice to have

  • Financial services experience is a plus but not required.

Compensation

  • Does not include bonus or long term incentive eligibility (if applicable).

Benefits

  • At Brown Advisory we offer a competitive compensation package, including full benefits.
  • Wellness program participation incentive
  • Financial wellness program
  • Fitness event fee reimbursement
  • Gym membership discounts
  • Telemedicine Program (for those enrolled in Medical)
  • Adoption Benefits
  • Daycare late pick-up fee reimbursement
  • Short Term Disability
  • Paid parental leave
  • Group Long Term Disability
  • 401(k) (50% employer match up to IRS limit, 4 year vesting)

Visa & Work Authorization

  • Applicants must be authorized to work in the United States without the need for current or future employer-sponsored work authorization (e.g., H-1B, O-1, F-1 (OPT), TN, or any other non-immigrant visa classifications that require employer
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This listing is sourced directly from Brown Advisory's careers page and normalized into a canonical job model.