Network Optix
Sales Operations Specialist
Portland, Oregon, United States · Senior
Sponsorship not specified$90k-$130kDetected 12 days ago
ComplianceHubSpotCRMSalesAccountingQuickBooksOnboardingContract ManagementCommunicationAccounts PayableNetSuite
About the role
- Nx is headquartered in Walnut Creek, California, with additional locations in Burbank, California, Portland, Oregon, Belgrade, Serbia; Hague, Netherland; Taipei, Taiwan, and regional teams distributed across the globe.
- Network Optix aims to power the world's most intelligent video solutions, with the ultimate goal of carving a path toward revolutionizing the landscape of video technology and transforming how we perceive the world around us.
- We will also consider remote candidates based in PST time zone.
Responsibilities
- Collaborate with the Accounting team on credits and customer account adjustments, ensuring proper documentation and approvals are in place.
- Maintain accurate product pricing data in billing systems, flagging discrepancies between sales, finance, and billing records to the appropriate stakeholders.
- Gather and organize customer documentation to support credit evaluations, preparing files for review and approval by Finance.
- Track upcoming customer renewals and provide administrative support during the renewal process, flagging at-risk or overdue renewals to the appropriate owner.
- Maintain organized records of executed contracts, onboarding checklists, and approvals to support internal policy compliance and audit readiness.
- System Administration & Sales Operations Support
- Maintain customer records, deal pipelines, and system data hygiene by performing regular cleanups, deduplication, and standardization following established guidelines.
Requirements
- Experience supporting billing, invoicing, and customer lifecycle processes.
Nice to have
- 3-5+ years of experience in Sales Operations, Revenue Operations, Finance Operations, or a similar role.
- Experience with SaaS or subscription-based businesses preferred.
Skills
- Comfortable working across multiple systems simultaneously (CRM, billing platforms, financial tools).
- Proficiency with spreadsheets and data management tools.
- Ability to learn and navigate new software quickly
- experience maintaining data accuracy across platforms.
- Knowledge
- Strong working knowledge of CRM and financial systems (HubSpot and QuickBooks/NetSuite/PandaDocs experience strongly preferred).
- Will be a plus
- VMS industry knowledge.
- Familiarity with workflow automation or document management tools.
- Experience with contract lifecycle management systems.
- Competitive compensation
- Paid time off
Compensation
- Base pay range
- $90,000 - $130,000 USD
Benefits
- Flexible working hours
- Employer-sponsored health coverage
Company info
- Execute the onboarding intake and activation process for new customers and partners using established workflows
- We strive for an environment where creativity and collaborative growth thrive.
Equal opportunity
- equal opportunity employer committed to diversity and inclusion in the workplace.
- If you have a disability or special need that requires accommodation, please let us know.
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This listing is sourced directly from Network Optix's careers page and normalized into a canonical job model.