Kellen
Meetings Operations Manager
Washington, DC
Sponsorship not specified$20k-$30kDetected 19 days ago
AccessibilityProject ManagementLogisticsCommunicationCollaborationOrganizational Skills
About the role
- The Meetings Operations Manager plays a critical role in supporting the planning, sourcing, and execution of meetings and events across a diverse client portfolio.
- This position centralizes key operational functions while supporting the Meetings team across multiple programs.
- Prepare clear and concise hotel summaries for both internal and client-facing use.
Responsibilities
- Manage hotel responses, compile reporting, and provide initial analysis for planner review.
- Maintain organized sourcing templates and files for repeat programs and key destinations, while supporting proactive sourcing timelines to reduce last-minute requests.
- Cvent & Event Technology Utilize Cvent and other event technology platforms to support sourcing, reporting, and overall program needs.
- Support attendee data management and registration coordination in partnership with internal teams, ensuring accuracy and alignment across programs.
- Partner with Finance to support invoice and reconciliation processes and monitor commission status to ensure timely follow-up and collection.
- Washington, DC Client Meeting Coordination Coordinate logistics for DC-based client and internal meetings, including conference room reservations, food and beverage planning, and overall meeting support.
- Manage restaurant reservations and provide local planning assistance, while supporting small transient hotel blocks as needed.
- Client File & Storage Coordination Organize and maintain client materials and meeting files to ensure accessibility and efficiency across teams.
- Support the clean-up and ongoing organization of storage areas, including the 11th floor, and develop simple, sustainable systems for inventory tracking and file management for shipping and billing purposes.
- Understanding the importance of a strong and effective Board of Directors, we offer customized management solutions that address the unique needs of each organization we partner with.
Requirements
- The ideal candidate brings 4-7+ years of experience in meetings, events, hospitality, or a related field, with demonstrated experience in hotel sourcing and RFP processes.
- Material experience with Cvent and similar event technology platforms is required, along with strong organizational and project management skills.
- Qualifications The ideal candidate brings 4-7+ years of experience in meetings, events, hospitality, or a related field, with demonstrated experience in hotel sourcing and RFP processes.
Compensation
- $20k-$30k
Benefits
- We empower Board leaders by offering operational frameworks and strategic guidance to better serve their organization's mission and vision.
- As a dedicated professional services company, we offer solutions to organizations, such as association management, public affairs, marketing, meeting management, education, and strategic communication.
This listing is sourced directly from Kellen's careers page and normalized into a canonical job model.