Thinking Machines Lab

Reception & Workplace Experience Coordinator

San Francisco, CA

H1B sponsorship available$75k-$95kDetected 29 days ago

PyTorchLogisticsRecruitingCommunicationOrganizational Skills

About the role

This is a highly visible, hospitality-focused role centered on managing the front desk and ensuring a warm, polished, and professional arrival experience.
The ideal candidate comes from hospitality, guest services, concierge, reception, or a similar customer-facing environment and takes pride in delivering outstanding service, anticipating needs, and creating positive experiences.

Staff and manage the reception area throughout the day, ensuring a professional and welcoming environment.
Partner with workplace team to ensure guests are welcomed and escorted appropriately.
Maintain a polished front-of-house environment, including reception, meeting rooms, and common areas.
Support candidate interview days and special visitor experiences.
Visitor Access & Building Coordination
Workplace Support

3+ years of experience in reception, hospitality, concierge services, guest experience, or office support.
Experience interacting with executives, candidates, clients, or external visitors.

Experience in a technology company, startup, hotel, private club, or hospitality environment.
Event or meeting coordination experience.
Familiarity with visitor management systems and workplace tools.
Visa sponsorship: We sponsor visas.
While we can't guarantee success for every candidate or role, if you're the right fit, we're committed to working through the visa process together.
As set forth in Thinking Machines' Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.

Thinking Machines Lab's mission is to empower humanity through advancing collaborative general intelligence.

Depending on background, skills and experience, the expected annual salary range for this position is $75,000 - $95,000 USD.

Thinking Machines offers generous health, dental, and vision benefits, unlimited PTO, paid parental leave, and relocation support as needed.

We are seeking a Reception & Workplace Experience Coordinator to serve as the face of our San Francisco office and create an exceptional experience for every employee, guest, candidate, partner, and vendor who walks through our doors.

While we can't guarantee success for every candidate or role, if you're the right fit, we're committed to working through the visa process together.
We sponsor visas.

This listing is sourced directly from Thinking Machines Lab's careers page and normalized into a canonical job model.