Gunvor
Office Manager
Houston
Sponsorship not specifiedDetected 21 days ago
Project ManagementStakeholder ManagementFinancial AnalysisExcelProcurementCommunicationProblem SolvingTime ManagementMicrosoft OfficeFinancial Reporting
About the role
- The role requires a close cooperation with the HR team to ensure a smooth integration of the new joiners and draw a proactive workplace strategy.
- As the Office Manager, you will play a key role in ensuring the smooth functioning and development of the office.
- Additionally, the role may require occasional travel, approximately 2 trips per year, each lasting 2 days.
Responsibilities
- Directly coordinate both internal team members and partner companies providing outsourced services for the Houston office.
- Manage and execute procurement activities, such as Tenders/Request for Proposals and contribute towards effective and efficient procurement practices to ensure availability and best quality
- Develop and manage budgets for both the internal team and external service providers, ensuring effective resource allocation and cost efficiency.
- Manage relationships and contracts with external service providers, including cleaning, security, and supply vendors.
- Manage desk move/change request with the relevant teams and stakeholders; Allocate desks for Gunvor visitors from overseas offices.
- Develop and implement office policies and procedures to improve operational effectiveness.
- Manage local and international real estate and workplace projects, including lease renewals, office fit-outs, and office relocations, under the guidance of the Global Head of General Services.
- Provide backup support for the Global Head of General Services on various initiatives.
- Support cross-functional projects and initiatives as needed.
- Implement and manage new office processes and systems.
Requirements
- Minimum of 5 years of experience in Facility Management or Real Estate Project Management.
Nice to have
- Bachelor's degree in Business Administration, Management, or a related field is preferred.
Skills
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities in French and English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Multitasking, agility and resilience.
- Ability to handle sensitive information with confidentiality.
- Strong problem-solving skills and extreme attention to detail.
- Can-do attitude/ driven, self-motivated and goal orientated
- Ability to work independently and suggest initiatives.
- Ability to streamline, provide suggestions and implement
- Demonstrated experience in office and project management.
- Understanding of office administration responsibilities, systems, and procedures.
- Ability to create and monitor budgets.
Compensation
- Additionally, the role may require occasional travel, approximately 2 trips per year, each lasting 2 days.
Benefits
- Education (includes formal qualifications, certifications, accreditations, etc)
This listing is sourced directly from Gunvor's careers page and normalized into a canonical job model.