Rhodes
Departmental Assistant
Memphis, Tennessee
Sponsorship not specifiedDetected 42 days ago
AccountingLeadershipCommunicationMicrosoft OfficeCFA
About the role
- Monitors, purchases and organizes office supplies.
- Ensures the quality of their work before approving it.
- Reaching and pushing/pulling with a force of up to 10lbs will be performed on a rare basis.
Responsibilities
- Establishes and maintains filing and record keeping system. Monitors, purchases and organizes office supplies. Oversees and participates in the design of an efficient shared workspace; processes computer requests and submits work orders as necessary.
- Performs receptionist duties such as greeting visitors, answering inquiries, screening telephone calls, and routing incoming calls and mail.
- Set up meetings and meeting rooms, coordinate special events. Manages reservations for use of the Seidman Conference room.
- Processes invoices in a timely manner and maintains files for the departments and the Master's program.
- Provides support for faculty in organizing events for programs and clubs run by the departments, including Mock Trial, the Summer Mock Trial Academy, the Tennessee Intercollegiate State Legislature, Rhodes Organization of Investors, the CFA Challenge, and the Entrepreneurship Club.
- Operates and maintains a variety of office equipment including personal computers, and copiers. Utilizes appropriate software on the personal computer as needed by the three departments.
- Regular attendance is an essential function to perform the duties of this position.
- The Departmental Assistant provides clerical and administrative support to members of the Department of Economics, the Department of Business, and the Department of Politics and Law for both the undergraduate programs and the MS in Accounting program.
- Provides administrative support for the business operations of all three departments.
Requirements
- Manual dexterity will be required to perform keyboard and writing activities on a frequent basis.
- Visual acuity is required on a frequent basis to read and review print and electronic documents.
- HS Diploma or GED required.
- One year of administrative or clerical experience required OR bachelor's degree required in lieu of experience.
- Proficiency with MS Office required.
- Excellent written and verbal communication skills required.
- Demonstrated ability to multi-task and to work effectively and efficiently with faculty, staff, students, and off-campus professionals required.
- Demonstrated ability to organize numerous projects, work with attention to detail, consistently meet deadlines, and exercise professional judgment required.
- Demonstrated ability to work with sensitive and confidential information required
Benefits
- This includes managing the departmental budgets and inter-account transfers, processing check/reimbursement requests, invoices, payments and expense reports.
- Maintains stock of office supplies, including monitoring inventory and reordering as required.
Equal opportunity
- Rhodes is an equal opportunity employer that offers an excellent benefits package and a great working environment.
This listing is sourced directly from Rhodes's careers page and normalized into a canonical job model.