mna
Procurement Services Coordinator
Edmonton, Alberta · Contract
Sponsorship not specifiedDetected 15 days ago
ExcelSupply ChainVendor ManagementProcurementHRContract ManagementCommunicationProblem SolvingPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft OfficeConstruction Management
About the role
- Location: 11738 Kingsway NW, Edmonton, Alberta
- Closing Date: Until a Suitable Candidate is Found
Responsibilities
- Collaborate with the Facilities and Building Operations team to identify purchasing requirements, develop sourcing strategies, and support procurement planning.
- Maintain procurement records, vendor files, and supporting documentation to support operational and audit requirements.
- Coordinate vendor onboarding and maintain vendor compliance documentation including WCB clearances, insurance certificates, safety documentation, licenses, and other regulatory requirements.
- Support the administration, tracking, and renewal of vendor agreements and service contracts.
- Build and maintain positive working relationships with vendors, contractors, consultants, service providers, and internal stakeholders to support effective service delivery.
- Project & Operational Support
- Help support the implementation, maintenance, and continuous improvement of the contractor management software to support vendor documentation, compliance tracking, and project procurement workflows.
- Monitor procurement timelines, project budgets, material deliveries, and purchasing milestones to support successful project execution.
- Monitor vendor performance, assist with deficiency tracking, and support project close-out documentation.
- Prepare and support the preparation of procurement reports, internal and external audits, and ensure procurement activities meet reporting requirements.
Requirements
- Minimum 2-5 years of experience in procurement, purchasing, contract administration, vendor coordination, or related operational support roles.
- Experience in construction, facilities management, maintenance, or property operations is considered an asset.
- in-office presence is required.
- Ability to work a regular schedule of Monday - Friday, 8:30AM - 4:30 PM.
- Occasional evening and weekend work is required, with notice.
- Ability to travel throughout Alberta, and occasional out-of-province travel, with notice.
- Acceptable attainment of a Police Information Check is required.
- Participate in project planning meetings and procurement planning sessions and provide procurement expertise to support project delivery as required.
- Other duties as required or assigned.
- Strong understanding of procurement, purchasing, and sourcing principles, with the ability to support procurement activities from planning through contract administration
- Diploma or degree in Business Administration, Supply Chain Management, Procurement, Construction Management, or a related field preferred.
- Other Requirements
- Position is based in Edmonton
- Reliable transportation and a valid Class 5 Driver's License.
Nice to have
- One (1) Full Time (40 hours/week), Temporary
- One (1) Year Contract
- The Otipemisiwak Métis Government is recruiting for a Procurement Services Coordinator.
- Procurement & Purchasing Coordination
- Plan, coordinate, and execute the procurement of goods, materials, equipment, and services in accordance with Otipemisiwak Métis Government policies, procedures, and applicable legislation.
- Prepare, issue, and administer requests for quotations (RFQs), tenders, and procurement documentation.
- Obtain and analyze vendor quotations and procurement submissions to ensure competitive pricing, quality and overall best value.
- Process purchase requests, purchase orders, and procurement transactions accurately while maintaining complete supporting documentation.
Compensation
- Assist with and administer the Preferred Vendor Evaluation Program, including project evaluations, scoring, audit documentation, and annual compliance reviews. Request updated documentation as required.
Benefits
- A comprehensive benefits package.
- Generous time off policies.
Company info
- The opportunity to work for the Otipemisiwak Métis Government under its newly ratified Constitution and be part of the largest Indigenous Government in Canada.
This listing is sourced directly from mna's careers page and normalized into a canonical job model.