Sanofi Pasteur Inc.

Executive Assistant

Cambridge, MA

Sponsorship not specified$37k-$49kDetected 6 days ago

ExcelLogisticsProcurementLeadershipCommunicationPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft OfficeSharePoint

About the role

Job Title: Executive Assistant Location: Cambridge, MA About the Job This is a high impact role embedded within one of the most strategically complex functions in our Specialty Care Global Business Unit.
This is not a conventional administrative role.
The function you are supporting runs the GBU's long-range strategy, portfolio prioritization, BD&L thought leadership, and integrated annual planning processes.

Own and actively manage the Global Head's complex calendar across multiple time zones, ensuring scheduling reflects strategic priorities and protects high-value focus time.
Manage all domestic and international travel arrangements end-to-end including flights, hotels, ground transport, visas, itineraries - with flawless attention to detail and clear contingency planning.
Manage all logistics for offsites, workshops, and team events - venue sourcing, catering, materials, AV, and participant coordination.
Build and maintain productive relationships with counterpart EAs and administrative teams across the enterprise, including those supporting ExCom members and global functional leaders.
Support preparation of presentations and documents for senior forums, including formatting, proofreading, and version control.
Provide day-to-day operational support to the team of direct reports as appropriate -coordinating shared deadlines, managing shared resources, and supporting onboarding of new team members.
Operations & Team Support
Maintain team distribution lists, org charts, and SharePoint/intranet resources.
Manage procurement and vendor coordination for team needs (subscriptions, supplies, external meeting logistics).
Support budget tracking and purchase order processing in coordination with the finance business partner.

3+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting VP-level or above leaders, ideally in a pharmaceutical, biotech, or large multinational professional environment.
High school diploma
Bachelor's degree preferred
Demonstrated experience supporting fast-paced, high-complexity functions - strategy, corporate development, commercial, or similar is strongly preferred.
Experience coordinating across global time zones and interfacing with senior executive-level stakeholders.
Exposure to pharma or life sciences environments is an advantage
genuine interest in the industry is expected.

Exceptional organizational skills with a disciplined approach to prioritization, follow-through, and detail.
Strong written and verbal communication skills; polished and professional in all interactions.
Ability to work proactively and autonomously, anticipating needs before they arise rather than waiting to be directed.
Discretion and maturity in handling confidential information and navigating sensitive organizational dynamics.

Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks ' gender-neutral parental leave.
Employees may be eligible to participate in Company employee benefit programs.
Additional benefits information can be found through the LINK.

ual opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity

This listing is sourced directly from Sanofi Pasteur Inc.'s careers page and normalized into a canonical job model.