Careers Persistentsystems.icims.com
Executive Assistant
New York, NY, US · Full-time
No sponsorship$121k-$151kDetected 1 day ago
CybersecurityExcelLogisticsPerformance ManagementLeadershipCommunicationMicrosoft Office
About the role
- This role is onsite full-time, 5 days a week, and reports to the Workplace Experience Manager (WEM).
- This may also include catering orders for internal meetings and reservations for external lunches/dinners.
- Ensure senior leaders are apprised, prepared, and available for these events.
Responsibilities
- This position is responsible for providing administrative support for multiple senior leaders to include, but not limited to, the items listed below: Manage complex calendars of several senior leaders with a high level of detail, to include but not limited to coordinating internal & external meetings, prioritizing meetings to reflect information requirements of executive leaders.
- Manage all meeting logistics, including pre-meeting planning, distribution of read ahead materials, execution, after action analysis if appropriate, and breakdown.
- Work with Chief of Staff and WEM in support of companywide strategic engagements.
- Support administrative efforts to include taking meeting notes, receiving and handling packages, coordinating communications between the leadership team, ensuring all materials are submitted in advance of events, etc.
- Provide EA support for other executives as the company grows.
- Manage confidential/sensitive information with professionalism and discretion.
- Oversee and manage all conference rooms/training room requests/bookings to ensure there are no conflicts- Rearrange bookings if necessary.
- Provide administrative support for corporate projects as needed, (example: RDE tax credit, budget matrix, performance reviews, etc.) Arrange travel for senior leaders and prospective employees, including hotel, flight, and car service as needed.
- Time keeping administrative support as requested, adding hours daily as well as end of week submission.
- Create and process expense reports as requested.
Requirements
- Ensure Senior Leadership support for onboarding activities as required.
Compensation
- $121k-$151k
Benefits
- Function as part of collaborative administrative team, including backup coverage for CEO EA, Workplace Experience Manager, and Front Office associates.
- Persistent Systems, LLC offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance
- flexible spending accounts
- fitness membership reimbursement
- tuition assistance
- mental health benefits
- and veterinary benefits.
Company info
- Persistent was founded in 2007 and has offices in New York City, Colorado, Montana, North Carolina, North Dakota, and Wyoming.
Visa & Work Authorization
- Strong core competencies with Microsoft Office (Word, Excel, PowerPoint, and Outlook) Must have a United States security clearance or the ability to obtain a United States Security Clearance The pay for this role can var
Apply directly at Careers Persistentsystems.icims.com →Create a free account for alerts like thisView Careers Persistentsystems.icims.com immigration profile
This listing is sourced directly from Careers Persistentsystems.icims.com's careers page and normalized into a canonical job model.