Harvard University

Harvard University

Rapid Response Administrative Coordinator

Cambridge, MA, United States · Contract

No sponsorshipDetected 5 days ago
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odds of building a lasting career here

88Lottery-free
Cap-exempt (no lottery)100
Sponsors year-round90
Entry-level history60
PERM / green-card track50
Fits your clock70

Files H-1B any time — no cap, no lottery. The 2026 weighted-selection rule doesn't touch it, which makes this the strongest structural path for entry-level talent. Pay is often lower, but your odds of staying are dramatically higher.

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Employer immigration record

from this employer's Department of Labor filings

States it is exempt from the H-1B cap

In 9 Department of Labor filings, this employer states it is an institution of higher education — one of the statutory grounds for exemption from the H-1B cap. Cap-exempt employers can file year-round without entering the lottery.Employer's own attestation on a Department of Labor wage determination, not a USCIS determination — exemption is decided per petition.

Files H-1B transfers

11 transfer filings in the last year, covering 11 workers. Median labor-condition decision: 7 days. An employer that already files transfers is one that can take over an existing H-1B.

Sourced from Department of Labor LCA, PERM and prevailing-wage disclosure data. Employer matching is by name, so figures may be split across an employer's legal entities. Absence of a filing means none appears in our copy of the data, not that none exists.

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About the role

  • The Rapid Response Administrative Coordinator is responsible for processing transactional requests in Harvard administrative/financial systems from the FAS community.
  • This is a 6-month term position reporting to the Manager of Training and Education in Administrative Operations.
  • Complete transactional activities and provide business continuity to systems requiring continuous coverage, such as HR, payroll, finance, purchasing, and expense reimbursements during and directly after the transition period

Responsibilities

  • Administrative Systems Support
  • Run regular financial, HR, payroll, and T&E reports to ensure business operations are running as expected for administrative groupings requiring interim support
  • Answer incoming inquiries and requests for assistance; follow-up or escalate to supervisor or functional unit partner as needed
  • Short-term business process changes project support
  • Investigate issues related to business process change. Provide recommendations for change to team lead
  • Document standard operating procedures, updates to business processes, or create and maintain library of community help materials such as job aids, checklists, templates, or process documents.
  • This role will also provide temporary project support such as analyzing data, making recommendations about administrative processes, and reporting findings to project and team leads.
  • Support for families and caregivers

Requirements

  • Prior experience with some Harvard administrative and financial systems, including: Oracle, Aurora, PeopleSoft, Buy2Pay, Concur, and HART
  • knowledge of operating in the General Ledger
  • Review administrative system data to assess gaps, document required changes, present information to team or project lead
  • Performs other related duties as required

Nice to have

  • Prior experience with some
  • Computer and web-based skills, including proficiency with Microsoft Excel, Word, PowerPoint, SharePoint and Outlook.

Skills

  • Bachelor's degree preferred.
  • Strong organizational skills and attention to detail
  • Strong communication and relationship management
  • High level of discretion and diplomacy in handling sensitive inquiries
  • Excellent customer service skills are critically important
  • Additional Information
  • Appointment End Date: This is a 6-month term position
  • Standard Hours/Schedule: 35 hours per week
  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Pre-Employment Screening: Identity, Criminal
  • Other Information:
  • All formal offers will be made by FAS Human Resources.

Benefits

  • Our benefits include, but are not limited to:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Company info

  • We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
  • It is the home of Harvard's undergraduate program (Harvard College, founded in 1636) as well as all of Harvard's Ph.D. programs (the Harvard Kenneth C.
  • Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education.
  • We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.

Equal opportunity

  • EEO/Non-Discrimination Commitment Statement
  • equal opportunity and non-discrimination.

Visa & Work Authorization

  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Certain visa types and funding sources may limit work location.
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.