Teneo external feed for LinkedIn

Teneo external feed for LinkedIn

Executive Assistant

Toronto, Ontario, Canada

Sponsorship not specifiedDetected 18 hours ago
Strategic CommunicationsExcelLogisticsCorporate LawCustomer SupportCommunicationCollaborationOrganizational SkillsMicrosoft OfficeNetSuite

About the role

  • Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.
  • The firm has more than 1,800 employees located in 50+ offices around the world.
  • With an initiative-taking mindset and strong organizational skills, the ideal candidate will thrive in a fast-paced environment, effectively managing multiple tasks and priorities with professionalism and discretion.

Responsibilities

  • Provide support to executives based in the United States within Teneo's Management Consulting business
  • Proactively manage Executives' calendars, prioritizing correspondence, managing communications between them and executives, employees, and external contacts
  • Provide direct support to senior executive(s), assisting with client interactions, team coordination, and administrative tasks to ensure timely project delivery
  • Serve as a point of contact for senior executives and the support team, handling communications and interactions with utmost professionalism and confidentiality
  • Undertake additional administrative responsibilities such as filing, document management, maintaining records, and reconciling travel & expense reports, invoices, etc.
  • Manage operational aspects of executives' roles, including project setup and proposal preparation
  • Maintain confidentiality and business-sensitive information with discretion
  • Embrace agile working practices and support team members during absences or busy periods
  • Lead by example, fostering teamwork, collaboration, and a positive office environment
  • Foster positive relationships with counterparts at client offices and build knowledge of key clients

Requirements

  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint
  • Ability to anticipate needs and proactively address potential issues with sound judgment and discretion
  • Ability to adapt to changing priorities and thrive in a fast-paced environment

Nice to have

  • Experience using Robin, Concur, MS Teams, and NetSuite
  • Ability to work remotely and from Teneo's Toronto office as needed
  • Group income protection
  • New joiners are supported by an induction programme.

Compensation

  • Competitive salary (dependent on experience)

Company info

  • Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future.
  • Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our clients include a significant number of the Fortune 100 and FTSE 100, as well as other corporations, financial institutions, and organizations.
  • Our full range of advisory services includes strategic communications, investor relations, financial transactions and restructuring, management consulting, physical and cyber risk, organizational design, board and executive search, geopolitics and government affairs, corporate governance, and ESG.
  • Teneo is the global CEO advisory firm.
  • We partner with our clients globally to do great things for a better future.
  • Drawing upon our global team and expansive network of senior advisors, we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges.
  • Job description:
  • An Executive Assistant at Teneo plays a critical role in supporting senior business leaders, and their Executive Assistants, ensuring seamless operations, and providing best-in-class service to support both the teams and individuals that they work with.
  • They are responsible for providing a seamless foundation of administration that allows teams to function, as well as work closely with Executives and their Assistants to proactively support and anticipate their needs and understand their priorities.
  • The Executive Assistant will oversee assigned projects or activities, coordinate daily schedules/calendars, prepare for meetings, and manage travel.
  • The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions.
  • They will pre-empt issues or problems before they arise, collaborating closely with the Executive(s) and as a point person for when their Executive(s) is unavailable.
  • Administrative Assistants are also responsible for building relationships with counterparts at client organization and across the Teneo network.
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