Shield AI

Executive Assistant, Marketing (R5304)

San Francisco, California · Part-time

Sponsorship not specified$95k-$140kDetected 9 days ago

LogisticsProcurementRecruitingLeadershipCommunicationMentoringPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft OfficeMicrosoft Teams

About the role

Executive & Business Support
Manage complex, multi-time zone calendars for the CMO, balancing competing priorities while optimizing executive time.
Manage agendas, meeting logistics, and follow-up actions for staff meetings, leadership meetings, and key business reviews.
Develop sufficient understanding of the business and organizational priorities to proactively identify issues, surface dependencies, and help drive execution.
Support members of the Marketing leadership team with complex scheduling, travel coordination, and administrative needs as appropriate.
Prepare, edit, and format high-quality presentations, reports, executive communications, and other business documents.
Maintain organized documentation and ensure information is communicated clearly and professionally.
Partner with other Executive Assistants to coordinate Executive Team activities and support company-wide events.
Serve as a senior member of the Executive Assistant community by mentoring others, sharing best practices, and providing backup support across the C-Suite when needed.

5+ years of executive assistant, administrative, or related professional experience supporting C-level executives.
Experience managing highly complex calendars, travel, executive meetings, and competing priorities with minimal direction.
Experience coordinating leadership meetings, managing agendas, documenting action items, and tracking follow-up activities.
Strong proficiency with Microsoft Office Suite, Google Workspace, Slack, Microsoft Teams, calendaring systems, and video conferencing platforms.
Demonstrated ability to quickly learn new technologies, including a genuine interest in leveraging AI-powered productivity tools to improve efficiency.
The ideal candidate is a mature, low-ego professional who thrives behind the scenes, anticipates needs before they arise, and brings calm, sound judgment to every situation.

Experience supporting multiple C-Suite executives in a high-growth technology or aerospace organization.
Prior experience in highly disciplined, detail-oriented environments such as finance, legal, consulting, investment banking, or corporate law.
Experience managing departmental budgets, invoices, procurement activities, or related operational processes.
Advanced proficiency in Microsoft Office Suite and Google Workspace.
Experience coordinating complex domestic and international executive travel.
Familiarity with expense management systems such as Concur or Expensify.
Demonstrated curiosity about emerging technologies, including AI tools that improve productivity and executive workflows.
Previous experience supporting executive leadership in organizations with frequent Board, investor, or customer interactions.

#LI-AA2 #LD Full-time regular employee offer package: Pay within range listed + Bonus + Benefits + Equity Temporary employee offer package: Pay within range listed above + temporary benefits package (applicable after 60 days of employment)

Military fellows and part-time employees are not eligible for benefits.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status.

Founded in 2015, Shield AI is a venture-backed defense-tech company with the mission of protecting service members and civilians with intelligent systems.
With offices and facilities across the U.S., Europe, the Middle East, and Asia-Pacific, Shield AI's technology actively supports operations worldwide.
Build strong working relationships across the executive team, Board interactions, customers, and external partners.

equal opportunity workplace and is an affirmative action employer.
If you have a disability or special need that requires accommodation, please let us know.

This listing is sourced directly from Shield AI's careers page and normalized into a canonical job model.