Harvard University
Administrative Coordinator
Boston, MA, United States · Contract
No sponsorshipDetected 6 days ago
ExcelLogisticsBioinformaticsCRISPRResearchCommunicationCollaborationPublic SpeakingOrganizational SkillsMicrosoft Office
About the role
- This is more than a job - it's an opportunity to shape the future of medicine.
- The department has played a major role in advancing our understanding of gene regulation, cellular identity, disease mechanisms, and the biology of aging, with discoveries that have helped shape modern biomedical science and biotechnology.
- Located in the heart of Boston's Longwood Medical Area, the department fosters a highly collaborative and entrepreneurial environment with close ties to leading hospitals, research institutes, and biotech companies.
Responsibilities
- General Administrative & Operational Support
- Provide administrative coordination support for lab operations and day-to-day activities.
- Maintain shared calendars, deadlines, and internal scheduling systems.
- Support coordination of lab logistics including room bookings, event setup, and internal communications.
- Support reconciliation of lab purchasing activities in coordination with departmental administrative offices.
- Assist with preparation of presentations, reports, and routine administrative documents.
- Maintain organized records of lab documentation and administrative files.
- Support coordination between lab members and departmental offices (Genetics, HMS administrative units, and related programs).
- Maintain confidentiality of sensitive administrative and personnel-related information.
- Website & Internal Information Support
Requirements
- Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.
Skills
- Excellent attention to detail and accuracy in documentation.
- Ability to work independently and take initiative within defined responsibilities.
- Strong written and verbal communication skills.
- Ability to handle confidential information with discretion.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with Google Calendar and basic administrative systems.
- Ability to work effectively in a fast-paced academic environment with diverse stakeholders.
- Familiarity with Claude and ChatGPT.
- Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
- Pre-Employment Screening: Identity
- Work Format Details
Benefits
- Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
- Learn more about these and additional benefits on our Benefits & Wellbeing Page.
- Why join Harvard Medical School?
Company info
- We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.
- We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Equal opportunity
- EEO/Non-Discrimination Commitment Statement
- equal opportunity and non-discrimination.
Visa & Work Authorization
- Harvard University is unable to provide visa sponsorship for this position.
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.