Level99

Level99

Entertainment Install Coordinator (Traveling Position)

Greater Boston, MA

Sponsorship not specifiedDetected 27 days ago
Project ManagementJiraLogisticsLeadershipCommunicationOrganizational SkillsMicrosoft Office

About the role

  • Each game lasts about 1-4 minutes and is built for 2-6 people to play together.
  • One ticket to Level99 unlocks access to all of our games including Challenge Rooms, Player-vs-Player duels, and an art scavenger hunt.
  • We save your progress each time you play so you can earn rewards and climb our coveted leaderboard.

Responsibilities

  • Manage equipment shipping and receiving
  • Maintain project documentation, including shipping logs, receipts, and activity notes.
  • Organize staging areas and manage tool inventory check-ins.
  • Provide hands-on support to the installation crew as needed.
  • Manage equipment shipping and receiving; track deliveries and resolve discrepancies.
  • Experience in project coordination, logistics, or operations support, ideally in entertainment, construction, or hospitality.
  • Exceptional organizational skills to manage complex details and maintain precise records.

Requirements

  • 3+ years in a related installation or technical role.
  • Proficiency with hand and power tools.
  • Familiarity with mounting hardware for wood, metal, and concrete.

Skills

  • Professional verbal and written communication for effective stakeholder coordination.
  • Competence in shipping/receiving, inventory tracking, and logistical documentation.
  • Skilled in Google Suite, Microsoft Office, and expense reporting tools.
  • Detail-oriented with a strong commitment to checklist execution and follow-through.
  • Resilient and resourceful when managing last-minute changes in chaotic environments.
  • Available for extensive travel (200+ days/year) and irregular hours, including weekends.
  • Physically able to lift 50 lbs and work in active construction venues.
  • Field experience in installation, construction, or entertainment production.
  • Proficiency with project management software (Wrike, Jira, etc.).
  • Experience coordinating creative professionals in production settings.
  • Knowledge of construction safety and site protocols.

Benefits

  • Proficiency in booking and managing flexible team travel logistics.

Company info

  • Level99 is a sprawling playground designed for adults with over 50 life-sized mini-games where Players dodge axes, crack puzzles, and outsmart real-world challenges.
  • Alongside the games, Level99 offers a full-service bar and award-winning restaurant - featuring scratch-cooking, local craft beers, handmade cocktails, and a variety of event spaces.
  • Level99 has locations in Natick, MA, Providence, RI, Tysons, VA, and is opening in West Hartford, CT, Disney Springs, FL, King of Prussia, PA, Paramus, NJ, and Raleigh, NC.
  • Level99 is backed by Act III Holdings, led by Panera founder Ron Shaich, and we have a talented team that has worked on successful entertainment projects ranging from 5 Wits to Walt Disney Imagineering.
  • Visit www.level99.com for more details.
  • OVERVIEW We are seeking an organized, proactive Entertainment Install Coordinator to support our traveling installation teams during the build-out and opening phases of new Level99 venues.
  • Reporting to the Director of Install, this role works day-to-day under the direction of the Install Team Manager on-site during active projects and serves as the administrative and logistical backbone of the installation operation-keeping people, materials, schedules, and communications running smoothly so the team can stay focused on the work.
  • This is a detail-oriented support role in fast-moving, high-stakes environments (new venue openings with tight deadlines, overlapping trades, and constant changes).
  • The Entertainment Install Coordinator will work closely with the Install Team Manager, Director of Install, installers, artists, vendors, and suppliers to ensure every logistical detail is handled before it becomes a problem.
  • Organization, clear communication, follow-through, and calm under pressure are non-negotiable.
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This listing is sourced directly from Level99's careers page and normalized into a canonical job model.