Harvard University

Harvard University

Fellowships and Operations Manager

Cambridge, MA, United States

No sponsorshipDetected 22 hours ago
SalesforceExcelOperations ManagementLogisticsHRResearchLeadershipCommunicationCollaborationProblem SolvingOrganizational SkillsMicrosoft Office

About the role

  • The Belfer Center for Science and International Affairs is the hub of Harvard Kennedy School's research, teaching, and training in international security and diplomacy, environmental and resource issues, and science and technology policy.
  • The Fellowships and Operations Manager plays a key role in supporting the Belfer Center's fellowship portfolio at Harvard Kennedy School.
  • The role works closely with the Operations and Administration Manager, and other staff supporting Belfer Center leadership.

Responsibilities

  • Under the guidance of the Director of Operations, oversee the full fellowship lifecycle: including application, selection, and onboarding, collaborating closely with Human Resources, the Office of Research Administration, and the Salesforce team to support all Center fellows.
  • Lead end-to-end fellowship operations, including orientation, onboarding/off boarding manuals, HR workflows for nominations and processing in Salesforce, and staff training on fellowship policies and procedures.
  • Maintain and analyze Salesforce data on fellows to produce engagement reports, inform policy recommendations, and support continuous improvement of the fellowship cycle.
  • Manage nomination paperwork and onboarding logistics for the Center Director's fellows, serve as their main point of contact, and support their administrative needs and visits to the Belfer Center throughout the academic year.
  • Develop, coordinate, and support programming and research outputs for Director's Fellows and Senior Fellows, including study groups, conferences, seminars, and related activities.
  • Design and execute marketing campaigns, including email outreach, social media, web content, and info sessions to raise awareness of Belfer Center fellowship opportunities and attract a diverse pool of applicants.
  • Strengthen the Belfer fellows' community by organizing alumni engagement, developing a Belfer Alumni network, and partnering with Communications to create internal and external fellowship-related content.
  • In conjunction with the Operations and Administration Manager, support the application and selection process for student fellowship cohorts at the Center.
  • In partnership with the Operations and Administration Manager, manage and coordinate student programming with the Director's Fellows at the Belfer Center.
  • Support for families and caregivers

Requirements

  • BA/BS and at least 5 years of related professional experience.

Nice to have

  • Collaborative and team-oriented mindset, with the ability to work effectively with cross-functional teams.

Skills

  • Excellent communication skills, both written and verbal.
  • A proactive attitude, creative problem-solving skills, and the ability to adapt to changing priorities.
  • Familiarity with Salesforce, Marketing Cloud, iwave and CMS platforms.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Knowledge or interest in science, international affairs, and policy issues is desirable.
  • Bachelor's degree in a relevant field (such as Political Science, International Relations, or a related discipline) preferred.
  • Appointment End Date: Fully benefits eligible two year term appointment, with the possibility of renewal.
  • Standard Hours/Schedule: 40 hours per week
  • Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
  • Pre-Employment Screening: Identity, Education
  • Application Instructions: A complete application must include a cover letter
  • Work Format Details

Benefits

  • Our benefits include, but are not limited to:
  • Generous paid time off including parental leave
  • Medical, dental, and vision health insurance coverage starting on day one
  • Retirement plans with university contributions
  • Wellbeing and mental health resources
  • Professional development opportunities including tuition assistance and reimbursement
  • Commuter benefits, discounts and campus perks
  • Learn more about these and additional benefits on our Benefits & Wellbeing Page.

Company info

  • We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives.

Equal opportunity

  • EEO/Non-Discrimination Commitment Statement
  • equal opportunity and non-discrimination.

Visa & Work Authorization

  • Harvard University is unable to provide visa sponsorship for this position
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This listing is sourced directly from Harvard University's careers page and normalized into a canonical job model.