Palette Media

Accounts Payable Manager

United States

Sponsorship not specifiedDetected 25 days ago

Financial AnalysisAccountingExcelQuickBooksProcess ImprovementVendor ManagementCommunicationFinancial ReportingInternal AuditAccounts PayableNetSuite

About the role

You will serve as the primary owner of vendor payments, invoice processing, reconciliations, and AP-related reporting, while partnering closely with Finance, Operations, Talent, and department leaders across the business.

Own the full-cycle accounts payable process, including invoice intake, coding, approvals, payment processing, vendor maintenance, and reconciliations.
Manage vendor payments via ACH, wire transfers, checks, and other approved payment methods.
Monitor AP aging and proactively manage upcoming payment obligations, payment terms, and vendor communications.
Maintain accurate vendor records, including W-9s, payment details, contracts, tax documentation, and supporting files.
Support month-end and year-end close activities through AP accruals, reconciliations, aging reviews, and expense reporting.
Support audits by preparing AP schedules, reconciliations, and requested documentation.
Maintain accurate records that improve close readiness and reporting reliability.
Create, maintain, and improve AP documentation, including SOPs, process maps, approval workflows, payment procedures, close checklists, and escalation paths.

5+ years of accounts payable, accounting, or finance operations experience.
Experience owning full-cycle accounts payable processes, vendor management, and payment execution.
Strong understanding of accounting fundamentals, expense coding, accruals, reconciliations, and month-end close procedures.
Experience creating or maintaining SOPs, process documentation, workflows, or operational guides.
Proficiency with accounting systems and AP platforms such as NetSuite, QuickBooks, Sage Intacct, Bill.com http://Bill.com, Ramp, Brex, Expensify, or similar tools.
High degree of ownership, accountability, and discretion when handling sensitive financial information.
Prepare schedules and supporting documentation required for financial reporting and close processes.
Advanced Excel or Google Sheets skills, including reconciliations, reporting schedules, pivot tables, and data review.
Exceptional attention to detail and strong organizational skills.
Ability to manage multiple priorities in a fast-paced, evolving environment.
Strong written and verbal communication skills.

Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred

Experience in a high-growth startup, media, entertainment, creator economy, technology, or professional services business.
Experience implementing AP automation tools or improving approval workflows.
Familiarity with purchase order processes, vendor onboarding, and internal control frameworks.
Experience preparing 1099s and supporting external audits.
Previous AP Manager, AP Lead, or function-owner experience.
Experience partnering closely with cross-functional teams including Operations, Legal, Talent, Production, or Executive leadership.

This role is ideal for someone who enjoys building order from complexity, takes pride in operational excellence, and wants to have a meaningful impact on how finance infrastructure evolves as the company grows.

This listing is sourced directly from Palette Media's careers page and normalized into a canonical job model.