mna
Administrative Assistant – Executive Office
Edmonton, Alberta · Full-time
Sponsorship not specifiedDetected 21 days ago
ExcelHRCustomer SupportLeadershipCommunicationPublic SpeakingAdaptabilityOrganizational SkillsMicrosoft Office
About the role
- Reporting to the Director of Human Resources, the Administrative Assistant will be responsible for ensuring smooth day-to-day administrative operations of the Executive and HR departments.
- Ensure that administrative activities are delivered in a timely and efficient manner.
- Provide reception services within the Executive Department, including greeting visitors for the Senior Executive Officer or President.
Responsibilities
- Perform clerical functions such as ordering supplies, preparing correspondence, and answering phone calls.
- Prepare, distribute, and appropriately file internal and external correspondence, including meeting agendas and minutes, letters, briefings, legal documents, forms, reports, presentations, and other documents.
- Develop and maintain an accurate and up to date records management system (including classifying and coding electronic and hardcopy files). Ensure the safeguarding of all confidential files.
- Work cooperatively with all team members to support the achievement of tasks and goals.
- Develop and maintain constructive working relationships with both internal and external stakeholders, including management, employees, business and community partners, and the Métis community.
- Maintain a high level of cultural sensitivity, professionalism, and confidentiality in all interactions and when handling sensitive documents.
- Develop and maintain an accurate and up to date records management system (including classifying and coding electronic and hardcopy files).
- Recognized strength in supporting teams and providing administrative and clerical support to add to organizational capacity.
- Ability to produce professional documents, reports, and presentations.
- Ability to effectively maintain filing systems, databases and tracking processes.
Requirements
- Minimum two (2) years of experience in a similar administrative or receptionist role, preferably within a government, non-profit, or Indigenous organization.
- Minimum two years of customer service experience required.
- Experience working in an Executive unit, with senior leadership, or within Indigenous organizations is an asset.
- in-office presence is required.
- Ability to work a regular schedule of Monday - Friday, 8:30 AM - 4:30 PM, as well as occasional evenings and weekends with notice.
- Ability to travel throughout the province of Alberta.
- The Administrative Assistant must be a master multi-tasker with excellent communication skills and an upbeat attitude.
- The successful candidate will be required to take direction and work intuitively to support the completion of the department's goals and objectives in a professional and culturally appropriate manner.
- Administrative certificate/diploma or education in a related field. Other relevant training and experience will be considered.
- Other Requirements
- Position is based in Edmonton
- Reliable transportation and a valid Class 5 Driver's License.
Benefits
- Meaningful work in a fun and supportive work environment.
- A comprehensive benefit package and employer contributions to Pension Plan.
- Generous time off policies.
- Provide occasional main reception coverage for the Otipemisiwak Métis Government Provincial Office, including greeting visitors, answering phone calls, and directing inquiries, as needed.
- Flexible and adaptable, with an ability to switch between multiple priorities within a diverse and fast-paced environment.
Company info
- Ability to work independently as well as part of a team.
This listing is sourced directly from mna's careers page and normalized into a canonical job model.