AMOREPACIFIC US, INC
Human Resources Administrative Intern
New York, NY · Intern · Internship
Sponsorship not specifiedDetected 19 days ago
ExcelAuditingLogisticsHRHRISCommunicationProblem SolvingAdaptabilityOrganizational SkillsMicrosoft OfficeSharePoint
About the role
- This position is ideal for a highly detail-oriented individual who thrives in structured environments and understands the importance of data accuracy, confidentiality, and regulatory compliance.
- The intern will be responsible for systematically reviewing, organizing, auditing, and maintaining both physical and electronic employee folders to ensure completeness, consistency, and adherence to company policy and applicable employment laws.
- This role requires a disciplined approach to administrative processes, exceptional organizational skills, and the ability to detect discrepancies or missing documentation with precision.
Responsibilities
- The Human Resources Administrative Intern plays a critical support role within the HR function, with a primary focus on maintaining the integrity, organization, and compliance of employee personnel records and documentation.
- In addition to records management, the intern will support broader HR administrative activities, contribute to process improvements, and assist in ensuring the HR department operates efficiently and professionally.
- Maintain consistent file naming conventions and folder structures across HR systems.
- Support digitization initiatives by scanning, indexing, and uploading documents when needed.
- Administrative HR Support
- Provide general administrative support to the HR team, including document preparation, data entry, and reporting.
- Help maintain and update HR templates, checklists, and standard operating procedures (SOPs).
- Assist with office logistics, including moving, organizing, and rearranging materials, supplies, and workspace setups to support HR and team activities.
- Maintain a high standard of responsiveness, adaptability, and professionalism when managing shifting priorities and unplanned tasks.Handle time-sensitive or urgent administrative requests with flexibility and a solution-oriented mindset.
Requirements
- Conduct comprehensive audits of employee personnel files (both digital and physical) to ensure all required documentation is present, current, and properly filed.
Skills
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- strong emphasis on Excel for tracking and auditing purposes.
- Ability to learn and navigate internal HR tools and systems.
- Professional Skills
- Strong written and verbal communication skills.
- Ability to prioritize tasks and meet deadlines in a structured environment.
- Self-motivated with a proactive approach to problem-solving.
- Preferred Attributes
- Prior administrative or HR internship experience is a plus.
- Exposure to document auditing practices is beneficial.
- Demonstrated commitment to accuracy and operational excellence.
Company info
- Ensure strict adherence to federal, state, and company-specific recordkeeping requirements.
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